REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
July 26, 2022
FROM
MARTHA ZEPEDA, Deputy Executive Officer, Community Development and Housing Department
SUBJECT
Title
Grant Award for 2021-22 State Emergency Solutions Grant Continuum of Care from the State of California Department of Housing and Community Development
End
RECOMMENDATION(S)
Recommendation
1. Accept and approve the Emergency Solutions Grant Continuum of Care Agreement (State Standard Agreement No. 21-ESG-16016) with the State of California Department of Housing and Community Development in the amount of $324,424 to fund Rapid Rehousing, Street Outreach, Homeless Management Information System, and administrative costs, effective upon execution through October 17, 2023.
2. Designate and authorize the Chief Executive Officer to execute and submit all grant documents, including the Emergency Solutions Grant Continuum of Care Agreement (State Standard Agreement No. 21-ESG-16016) and any subsequent non-substantive amendments in relation to this grant award agreement, subject to review by County Counsel.
3. Direct the Chief Executive Officer or the Deputy Executive Officer of Community Development and Housing to transmit all documents and amendments in relation to this grant award to the Clerk of the Board of Supervisors within 30 days of execution.
(Presenter: Martha Zepeda, Deputy Executive Officer, 501-0610)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The Emergency Solutions Grant Continuum of Care (ESG-COC) award has a match requirement of 100% ($324,424), which will be met by the service provider awardees through in-kind services and the use of other eligible non-federal funds for services contracted. Adequate appropriation and revenue have been included in the Community Development and Housing (CDH) 2022-23 budget.
BACKGROUND INFORMATION
On December 7, 2021 (Item No. 17), the Board of Supervisors (Board) ratified the submittal of the grant application in the amount not to exceed $1,000,000 to the State of California Housing and Community Development (HCD) for the ESG-COC 2021 Application. This item also approved Resolution No 2021-198, authorizing the Chief Executive Officer (CEO) to apply for the ESG-COC funds and authorizing the CEO and Assistant Executive Officer (AEO) to execute and deliver the grant agreement if the application was approved. CDH submitted the application to HCD on October 29, 2021.
On April 1, 2022, HCD provided CDH an award letter and on May 23, 2022, HCD provided State Standard Agreement No. 21-ESG-16016 (Agreement) in an amount of $324,424 to provide rapid rehousing, street outreach, and Homeless Management Information System (HMIS) activities. The effective date is upon HCD approval and execution of the ESG-COC Agreement through October 17, 2023, with an expenditure deadline of August 31, 2023. This State ESG-COC funding supports San Bernardino County’s Homeless Strategic Framework Action Plan in addressing the root causes of homelessness by increasing access to housing opportunities for at-risk populations.
HCD administers the State ESG-COC program with funding received from the United States Department of Housing and Urban Development. The State ESG-COC program provides funding to: 1) engage homeless individuals and families living on the street; 2) provide essential services to shelter residents; 3) rapidly re-house homeless individuals and families; and 4) prevent families/individuals from becoming homeless.
CDH is requesting approval to accept the State ESG-COC 2021 grant award, with funds to be used as shown below.
|
ELIGIBLE ACTIVITY |
ESG 2021-22 |
|
Rapid Rehousing |
$130,892 |
|
Street Outreach |
$153,113 |
|
HMIS |
$31,550 |
|
Administration |
$8,869 |
|
Total |
$324,424 |
Recommendation No. 2 designates the CEO to execute the ESG-COC Agreement. On December 7, 2021 (Item No. 17), the Board approved Resolution No 2021-198, which authorized the CEO to apply for the ESG-COC funds and further authorized the CEO and AEO to execute and deliver the grant agreement if the application was approved. The State HCD will only accept the Agreement executed by the CEO or AEO, to ensure funds are expended in a timely manner. Any changes to the Resolution at this time would delay HCD approval, impacting the department’s ability to spend the awarded funds prior to the expenditure deadline. Following execution of the recommended Agreement, CDH may request necessary changes to the Resolution to revise the signature authority, as needed.
PROCUREMENT
No procurement is required for this action at this time. CDH will present a future item to the Board for approval of contracts with subrecipients, within 120 days, who shall be selected through a competitive process.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on July 8, 2022; Finance (Christopher Lange, Administrative Analyst, 386-8393) on July 8, 2022; and County Finance and Administration (Cheryl Adams, Deputy Executive Officer, 388-0238) on July 12, 2022.