REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE FOLLOWING:
SAN BERNARDINO COUNTY
BOARD GOVERNED COUNTY SERVICE AREAS
AND RECORD OF ACTION
June 10, 2025
FROM
BEAHTA R. DAVIS, Director, Regional Parks Department
NOEL CASTILLO, Director, Department of Public Works - Special Districts
SUBJECT
Title
Amendment to Agreement for Preventative Maintenance, Emergency Response, and Support Services at All County Regional Parks
End
RECOMMENDATION(S)
Recommendation
1. Acting as the governing body of San Bernardino County, approve Amendment No. 2 to Agreement No. 19-449 between San Bernardino County and County Service Area 70 (Countywide), to continue providing preventative maintenance, emergency response and support services, for the County-owned water and wastewater systems at all County Regional Parks, increasing the contract amount by $1,000,000, from $6,100,000 to a total amount not to exceed $7,100,000, and extending the term by one year, for a new total contract term of July 1, 2019 through June 30, 2026.
2. Acting as the governing body of County Service Area 70 (Countywide), approve Amendment No. 2 to Agreement No. 19-449 between San Bernardino County and County Service Area 70 (Countywide), to continue providing preventative maintenance, emergency response and support services, for the County-owned water and wastewater systems at all County Regional Parks, increasing the contract amount by $1,000,000 from $6,100,000 to a total amount not to exceed $7,100,000, and extending the term by one year, for a new total contract term of July 1, 2019 through June 30, 2026.
(Presenter: Beahta R. Davis, Director, 387-2340)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will result in the use of Discretionary General Funding (Net County Cost) as Agreement No. 19-449 (Agreement) is funded by the County General Fund. The cost is estimated not to exceed $1,000,000 for the period of July 1, 2025, through June 30, 2026, for a total estimated cost of $7,100,000 for the term of the Agreement. The revenue will be transferred from the County General Fund and received in the County Service Area 70 (CSA 70) Countywide budget (1056301378). Adequate appropriation and revenue have been included in CSA 70’s budget.
BACKGROUND INFORMATION
Approval of the amendment to the Agreement will allow CSA 70 to continue to provide preventative maintenance, emergency response, and support services for County-owned water and wastewater systems located at all County Regional Parks. Services provided include inspections, flushing, and testing of potable domestic water distribution systems; maintenance and repair of water irrigation systems, including routine inspections, equipment certification and valve turning; and operation, repair, and maintenance of the water treatment systems, including inspection, monitoring and sampling.
Services to the wastewater system include operation, repair and maintenance of wastewater collection systems, such as routine inspections, cleaning, and monitoring; and operation, repair, and maintenance of wastewater treatment plants, including routine inspection, sampling, and testing. The Agreement will also provide for the following services at Lake Gregory Dam: monitoring the weir, taking meter readings, visual inspections at eight points on the dam, valve exercising, dam and basin inspections, inlet/outlet checks/clearing, and required reporting.
The Regional Parks Department (Regional Parks) is responsible for ensuring that water and wastewater system operations and maintenance are being conducted at all County Regional Park locations according to local, state, and federal regulatory requirements. However, Regional Parks’ staff does not have the state certifications and experience necessary to meet all regulatory requirements. CSA 70 staff has the required state certifications and experience necessary to perform these activities.
Regional Parks has contracted CSA 70 for these services since 2013. On June 25, 2019 (Item No. 74), the Board of Supervisors (Board) approved the Agreement, allowing CSA 70 to provide water and wastewater system operations, maintenance, and management services to Regional Parks, in the an amount not to exceed $5,000,000, for the period of July 1, 2019 through June 30, 2024, with the ability to extend the term for two one-year increments.
On June 25, 2024 (Item No. 146), the Board approved Amendment No. 1 to the Agreement, to allow CSA 70 to continue providing water and wastewater system operations, maintenance, and management services to Regional Parks, increasing the not to exceed amount by $1,100,000, from $5,000,000 to the total contract amount of $6,100,000, and extending the term by one year, for the period of July 1, 2019 through June 30, 2025.
Approval of this item will again increase the total contract amount and extend the contract term by one more year, to June 30, 2026.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Aaron Gest and Suzanne Bryant, Deputies County Counsel, 387-5455) on May 15, 2025; Department of Public Works (David Doublet, Assistant Director, 386-8811) on May 19, 2025; Finance (Elias Duenas, Administrative Analyst, 387-4052) on May 20, 2025; and County Finance and Administration (Valrie Clay, Deputy Executive Officer, 387-5423) on May 23, 2025.