REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
November 19, 2024
FROM
NOEL CASTILLO, Director, Department of Public Works - Special Districts
BEAHTA R. DAVIS, Director, Regional Parks Department
SUBJECT
Title
Construction Contract for the Calico Ghost Town Regional Park - Bridge Replacement Project
End
RECOMMENDATION(S)
Recommendation
1. Approve Addendum No. 1 issued on August 13, 2024, Addendum No. 2 issued on August 14, 2024, Addendum No. 3 issued on September 4, 2024, Addendum No. 4 issued on September 4, 2024, and Addendum No. 5 issued on September 5, 2024, to the bid documents for the Calico Ghost Town Regional Park - Bridge Replacement Project.
2. Award construction contract to R.E. Schultz Construction, Inc., in the amount of $317,590 for the Calico Ghost Town Regional Park - Bridge Replacement Project.
3. Authorize a contingency fund of $19,228 for the Calico Ghost Town - Bridge Replacement Project.
4. Authorize the Director of the Department of Public Works to order any necessary changes or additions in the work being performed under the construction contract with R.E. Schultz Construction, Inc. for a total not-to-exceed $19,228 of the $19,228 contingency fund, pursuant to Public Contract Code Section 20142.
5. Authorize the Director of the Department of Public Works to accept the work when it is 100% complete and to execute and file the Notice of Completion.
(Presenter: Noel Castillo, Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). On September 12, 2023 (Item No. 60), the Board of Supervisors (Board) approved $368,538 from the Community Service Upgrades General Fund Reserve for the Calico Ghost Town Regional Park - Bridge Replacement Project (Project). Sufficient appropriation for the Project is included in the Regional Parks’ 2024-25 budget and will be included in future recommended budgets, as needed.
BACKGROUND INFORMATION
During routine inspections, Regional Parks’ staff identified visual degradation of the pedestrian bridge at Calico Ghost Town Regional Park (Calico). A structural engineering firm subsequently conducted an inspection of the bridge and recommended a total replacement.
The Department of Public Works - Special Districts (Department) has been assigned with managing the removal of the existing bridge and its replacement with a new weathered steel bridge. The Project involves demolishing and disposing of the current wooden bridge and replacing it with a steel prefabricated bridge.
On August 6, 2024 (Item No. 38), the Board approved the Calico Ghost Town Bridge Replacement Project based on these findings and determined the Project was exempt under the California Environmental Quality Act and directed the Department to file and post said notice.
The pedestrian bridge is located within Calico and is a crucial access point for people accessing the historical school facility area. The new bridge enhances visitor experience by ensuring safe, durable access within the park, which supports Calico Ghost Town’s role as a significant cultural and tourism destination in San Bernardino County. With the new bridge, visitors, staff, and residents can safely cross over while appreciating the authentic 1880’s theme.
PROCUREMENT
On August 6, 2024 (Item No. 38), the Board approved the Project’s plans and specifications and authorized the Director of the Department to advertise the Project for bids. On August 7, 2024, the Department advertised the Project for bids through the County’s Electronic Procurement Network (e-Pro) (Bid No. SPS125-SPDAD-5558) and posted in the San Bernardino Sun newspaper in accordance with Public Contract Code Section 22037.
During the bidding process, the following addenda were issued:
• Addendum No. 1: The mandatory pre-bid meeting was rescheduled from August 22, 2024, to August 21, 2024, at 10:00 a.m This change was documented in Section A: Bidding Requirements, Advertisement, Instruction to Bidders section (Page IB-1), and Bid Proposal section (Page BP-1) of the Bid Package. Additionally, a response was provided to clarify the type of railing preferred for the Project.
• Addendum No. 2: The mandatory pre-bid meeting was rescheduled to Thursday, August 22, 2024, at 10:00 a.m This change was documented in Section A: Bidding Requirements, Advertisement, Instruction to Bidders section (Page IB-1), and Bid Proposal section (Page BP-1) of the Bid Package.
• Addendum No. 3: The Department provided responses to bidder questions.
• Addendum No. 4: The Department furnished the approved, qualified bridge manufacturers/suppliers and the specific type of railing required for the Project.
• Addendum No. 5: The Department furnished the Microsoft Teams Meeting ID and passcode for the bid opening. Furthermore, the Department provided further responses to additional bidder questions.
On August 22, 2024, a total of sixteen (16) contractors attended the mandatory pre-bid meeting. On September 12, 2024, the following bids were received:
|
Contractor Name |
Bid Amount |
|
R.E. Schultz Construction, Inc. |
$ 317,590.00 |
|
MWC Group, Inc. |
$ 429,400.00 |
|
Pyramid Building & Engineering |
$ 473,000.00 |
|
Boulder Contracting |
$ 480,000.00 |
|
Trinity Construction |
$ 527,380.45 |
|
Norstar Plumbing & Engineering, Inc. |
$ 663,000.00 |
|
Beador Construction Company, Inc. |
Non-Responsive |
Upon reviewing all seven bids received by the Department, one bidder was found to be non-responsive due to the incomplete submission of the bid document package. The Department recommends an award of the construction contract to R.E. Schultz Construction, Inc., as the lowest responsive and responsible bidder. No appeal/protest letters were received.
Under an established formula and based on the contract amount of $317,590, Public Contract Code Section 20142 allows the Board to authorize the Director of the Department to order changes in the contract, including for unforeseen conditions or design shortfalls, should they become necessary in the future, for a total amount not-to-exceed $19,228 of the $19,228 contingency fund. Upon Board approval of this item, construction is anticipated to commence in December 2024 and be completed by Fall 2025.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Aaron Gest, Deputy County Counsel, 387-5455 and Suzanne Bryant, Deputy County Counsel, 387-5455) on October 29, 2024; Finance (Jessica Trillo and Elias Duenas, Administrative Analysts, 387-4222) on October 29, 2024; and County Finance and Administration (Paloma Hernandez Barker, Deputy Executive Officer, 387-5423) on November 1, 2024.