REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF BOARD GOVERNED COUNTY SERVICE AREAS
AND RECORD OF ACTION
March 26, 2024
FROM
NOEL CASTILLO, Director, Department of Public Works - Special Districts
SUBJECT
Title
Amendment to Revenue Agreement with the City of Twentynine Palms for Continued Wastewater System Services
End
RECOMMENDATION(S)
Recommendation
Acting as the governing body of County Service Area 70, approve Amendment No. 2 to Revenue Agreement No. 21-193 with the City of Twentynine Palms for continued preventative maintenance, emergency response, and support services for the City of Twentynine Palms’ sewer collection system, increasing the contract amount by $146,794 from $199,689 to $346,483, and extending by two years, for a total term of March 1, 2021 through March 31, 2026.
(Presenter: Noel Castillo, Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). County Service Area 70 (CSA 70) shall receive additional compensation, not to exceed $146,794, for providing continued preventative maintenance, emergency response, and support services for the City of Twentynine Palms’ (City) sewer collection system (Maintenance Services), during the extended agreement period of April 1, 2024 through March 31, 2026. The compensation amount includes a 4% annual increase. Sufficient appropriation and are included in the CSA 70 2023-24 budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
The City is responsible for the operation, maintenance, emergency response, and support service for its newly constructed sewer collection system, septic tanks, and seepage pits. This responsibility includes ensuring that maintenance is conducted monthly, quarterly, and annually according to local, state, and federal regulatory requirements. Since the City does not have staff with the requisite certifications and experience necessary to perform these Maintenance Services activities, the City contracts with CSA 70 for these Maintenance Services.
On March 9, 2021 (Item No. 47), the Board of Supervisors (Board) approved Revenue Agreement No. 21-193 (Agreement), authorizing CSA 70 to provide wastewater system operations, maintenance, emergency response, and support services to the City in the amount of $ 63,970 for the one-year term of March 1, 2021 through March 30, 2022, with an option to extend for two additional years.
On March 29, 2022 (Item No. 61), the Board approved Amendment No. 1 to the Agreement, increasing the contract amount by $135,719, from $63,970 to $199,689, and extending the term by two years, for a total term of March 1, 2021 through March 31, 2024, with an option to extend the Agreement by two additional years.
Approval of the recommended Amendment No. 2 to the Agreement will exercise the final option to extend maintenance services provided by CSA 70 to the City for two years through March 31, 2026, and additional compensation in an amount not to exceed $146,794, for a total agreement amount of $346,483. Either party may terminate the Agreement without cause upon 60 days written notice.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Aaron Gest, Deputy County Counsel, 387-5455) on February 15, 2024; Finance (Jessica Trillo, Administrative Analyst, 387-4222) on March 6, 2024; and County Finance and Administration (Paloma Hernandez-Baker, Deputy Executive Officer, 387-5423) on March 10, 2024.