REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
November 17, 2026
FROM
DON LE, Chief Information Officer, Innovation and Technology Department
SUBJECT
Title
Amendments to Agreements with Motorola Solutions, Inc. and Aviat U.S., Inc. for the 800MHz Replacement Project
End
RECOMMENDATION(S)
Recommendation
1. Find that it is in the best interest of the County to continue the use of Motorola Solutions, Inc. radio equipment and services and Aviat U.S., Inc. microwave equipment and services as the standard, and to upgrade the County Public Safety Radio Communication System and maintain this standardization throughout the lifecycle of the 800MHz Replacement Project and useful life of the upgraded system, effective September 12, 2027, not-to-exceed eight years.
2. Approve Amendment No. 9 to Agreement No. 09-56 with Motorola Solutions, Inc., to extend the term by three years, for a total agreement period of January 27, 2009 through December 31, 2029, with no change to the agreement amount of $95,644,786.
3. Approve Amendment No. 3 to Agreement No. 13-1006 with Aviat U.S., Inc., a wholly owned subsidiary of Aviat Networks, Inc., to extend the term by three years, for a total agreement period of December 17, 2013 through December 31, 2029, with no change to the agreement amount of $27,658,636.
4. Authorize the Chief Executive Officer to execute change orders and certifications, and approve technical corrections upon recommendation by the Chief Information Officer, and subject to review by County Counsel, for Agreement Nos. 09-56 and 13-1006, provided that any such change orders, certifications, and technical corrections further the purpose of the 800MHz Replacement Project and do not result in additional costs to be incurred by the County or extend the terms of the respective agreements.
5. Direct the Chief Information Officer to transmit any change orders to the Clerk of the Board of Supervisors within 30 days of execution.
(Presenter: Don Le, Chief Information Officer, 388-5501)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost) as the recommended amendments do not change the total agreement amounts of $95,644,786 for Motorola Solutions, Inc. (Motorola) Agreement No. 09-56 or $27,658,636 for Aviat U.S., Inc. (Aviat) Agreement No. 13-1006. Sufficient appropriation is included in the Project and Facilities Management Department’s 800MHz Replacement Project (Upgrade Project) budget (WBSE 10.10.0009) and will be included in future recommended budgets.
BACKGROUND INFORMATION
The Innovation and Technology Department (ITD) operates and maintains the 800MHz Radio System, which is the County’s Public Safety Radio and Microwave Data Transport System (System) that provides the means by which dispatch centers and mobile/portable radios communicate via voice transmission. The System is primarily for local government agency use and secondarily for additional governmental and related non-governmental users to facilitate public safety. Since December 2013, the System has been undergoing a full upgrade. Currently, the upgraded System is fully functional, which provides a new, stable, and reliable digital communication system for law enforcement, fire, and other public safety agencies. The upgraded System provides improved voice clarity and signal strength, in addition to enhanced security features that were not available on the prior system, and the ability to roam without having to manually change radio modes to find the strongest signal. In addition, the upgraded System has state-of-the-art interoperable public safety communications and infrastructure that are able to expand as needed to accommodate new complementary technologies. Continued use of the System is required to ensure the County maintains a reliable, stable, and secure communication system for law enforcement, fire, and other public safety agencies.
On January 27, 2009 (Item No. 60), as the result of a non-competitive procurement, the Board of Supervisors (Board) approved Communications Systems Agreement No. 09-56 with Motorola, to purchase dispatch consoles and related equipment at a cost not to exceed $7,084,050, to be purchased as unbudgeted fixed assets, effective January 27, 2009 and continuing until the date of final Upgrade Project Acceptance or expiration of the Warranty Period, whichever occurs last. This agreement outlines the provisions that govern the purchases of radio equipment and services procured from Motorola.
On January 12, 2010 (Item No. 30), the Board approved Amendment No. 1 to Agreement No. 09-56 with Motorola, with no change to the Agreement amount, extending the term from December 31, 2009 to May 30, 2010 and updating equipment lists and system design specifications to maintain system compatibility for dispatch console hardware replacement and support services.
On February 15, 2011 (Item No. 24), the Board approved Amendment No. 2 to Agreement No. 09-56 with Motorola, with no change to the Agreement amount, extending the term from May 30, 2010 to June 30, 2011 and updating services and training specifications for dispatch console hardware replacement and support services.
On September 11, 2012 (Item No. 30), the Board found that it is in the best interest of the County to continue the use of Motorola radio equipment and services and Aviat microwave equipment and services as the standard to upgrade the System and maintain this standardization throughout the lifecycle of the Upgrade Project and useful life of the upgraded system, not-to-exceed 15 years. There were no changes to the Agreement amounts or terms for Agreement 09-56 with Motorola or Agreement No. 13-1006 with Aviat with this item.
On November 27, 2012 (Item No. 29), the Board approved Amendment No. 3 to Agreement No. 09-56 with Motorola, with no change to the Agreement amount, extending the term for four additional years through January 26, 2016.
On December 17, 2013 (Item No. 107), the Board approved Amendment No. 4 to Agreement No. 09-56, with Motorola, increasing the not-to-exceed amount to $77,684,106 for equipment and $17,780,680 for implementation for a total agreement amount of $95,644,786 to upgrade the County’s Public Safety Radio System to the digital Project 25 standard (P25) and to extend the term of the agreement through December 31, 2020.
P25 refers to the digital radio system standard for public safety agencies and government organizations such as law enforcement, fire, emergency medical services, and other agencies. P25 defines technical requirements, interfaces, and procedures for radio systems and services to promote compatibility and interoperability. The use of P25 standards throughout the County radio network supports consistent system functionality and reliable communications, which are critical in mission-critical public safety environments.
On May 19, 2015 (Item No. 35), the Board approved Amendment No. 5 to Agreement No. 09-56 with Motorola, to update payment and warranty terms and to reconcile equipment, software, and services received for initiated phases of the Upgrade Project, with no change to the total agreement amount or term.
On September 15, 2015 (Item No. 27), the Board approved Amendment No. 6 to Agreement No. 09-56 with Motorola, to revise the scope of work to include additional services and related equipment for rebranding upgrades in the amount of $6,150,220, plus applicable taxes, with no change to the total agreement amount of $95,644,786 and no change to the agreement term.
On December 8, 2020 (Item No. 27), the Board approved Amendment No. 7 to Agreement No. 09-56 with Motorola, to extend the term by three years, effective January 1, 2021 for a new agreement period of January 27, 2009 through December 31, 2023, with no change to the total agreement amount of $95,644,786.
On November 14, 2023 (Item No. 42), the Board approved Amendment No. 8 to Agreement No. 09-56 with Motorola, to extend the term by three years for a new agreement period of January 27, 2009 through December 31, 2026, with no change to the total agreement amount of $95,644,786.
On December 17, 2013 (Item No. 107), as the result of a non-competitive procurement, the Board approved Agreement No. 13-1006 with Aviat in an amount not-to-exceed $18,651,027 for equipment and $9,007,609 for implementation for a total agreement amount of $27,658,636 to upgrade the System for the period of December 17, 2013 through December 31, 2020.
On December 8, 2020 (Item No. 27), the Board approved Amendment No. 1 to Agreement No. 13-1006 with Aviat to extend the term by three years, effective January 1, 2021, for a new agreement period of December 17, 2013 through December 31, 2023, with no change to the total agreement amount of $27,658,636.
On November 14, 2023 (Item No. 42), the Board approved Amendment No. 2 to Agreement No. 13-1006 with Aviat to extend the term by three years for a new agreement period of December 17, 2013 through December 31, 2026, with no change to the total agreement amount of $27,658,636.
The Upgrade Project’s revised completion timeline requires an additional extension. Although the Upgrade Project is largely complete as all radio customers are utilizing the upgraded digital infrastructure, some remaining services and equipment from both Motorola and Aviat are still needed for enhanced coverage at a few remaining tower sites. Completion of the remaining work has been delayed by ongoing tower site acquisitions and construction activities, which face various challenges, including land-use and environmental challenges, that have impacted progress. The remaining portions of this Upgrade Project have a revised anticipated completion date of December 31, 2029, which Amendment No. 9 to Agreement No. 09-56 with Motorola and Amendment No. 3 to Agreement No. 13-1006 with Aviat reflect this revised end date, with no change to the total not-to-exceed amounts.
Approval of this item would authorize the continued use of Motorola radio equipment and services, as well as Aviat microwave equipment and services, throughout the lifecycle of the Upgrade Project and the useful life of the upgraded system. The existing 15-year standardization period as found by the Board on September 11, 2012, is set to conclude on September 11, 2027. ITD recommends the continuation of the existing Motorola and Aviat standardization for an additional period beginning September 12, 2027, and continuing for a period not-to-exceed 8 years, through September 11, 2035. An additional 8-year period is recommended to maintain compatibility and continuity with the County’s existing mission-critical radio and microwave infrastructure while the County completes the planned system upgrades and supports the upgraded infrastructure through its anticipated lifecycle. Approval of the standardization itself does not obligate the County to an 8-year agreement term extension. The current amendments extend the existing agreements by 3 years only, do not increase the agreement amounts, and do not change the approved scope of work. The longer standardization period provides the County with the continued authority to maintain Motorola radio equipment and services and Aviat microwave equipment and services; any further changes to the agreement terms, agreement amounts, or changes to the scope of work would require additional agreement amendments.
ITD also recommends approval of Recommendation No. 4 to authorize the Chief Executive Officer to execute change orders and certifications and approve technical corrections upon recommendation by the Chief Information Officer, subject to review by County Counsel, provided that any such changes do not result in additional costs or extend the terms of agreements. These documents may include project request forms and documents confirming acceptance of deliverables. This delegation will avoid business interruptions or delays.
PROCUREMENT
Purchasing supports the non-competitive procurement of the Motorola radio equipment and services as the standard for upgrading the System and to maintain this standardization throughout the lifecycle of the Upgrade Project and useful life of the upgraded system based on Motorola’s equipment/system compatibility. The County currently operates a Motorola ASTRO P25 Trunked System containing proprietary Motorola hardware, software, and system features. The equipment required for the Upgrade Project must be compatible and interoperable with this existing Motorola system and its proprietary core features to maintain fully functional public safety radio operations. Introducing disparate radio equipment that does not provide the required compatibility and interoperability would create integration and operational risks and would not satisfy the System requirements. Accordingly, additional quotes for incompatible equipment would not meet the County's requirement to maintain compatibility and standardization with the existing System.
Purchasing also supports the non-competitive procurement of the Aviat microwave equipment and services as the standard for upgrading the System and to maintain this standardization throughout the lifecycle of the Upgrade Project based on Aviat’s equipment/system compatibility. The County has an extensive Aviat Networks microwave transport system that is integrated with and compatible with the County radio network. Introducing disparate microwave equipment into the existing system would create additional integration and interoperability requirements and introduce additional potential system failure points. Accordingly, obtaining quotes for disparate equipment would not satisfy the County's requirement to maintain compatibility and standardization with the existing Aviat microwave transport system.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Bonnie Uphold, Supervising Deputy County Counsel, 387-5455) on October 8, 2026; Purchasing (Lisa Zhu, Buyer III, 388-0529) on October 20, 2026; Project and Facilities Management (Moe Yousif, Interim Director, 387-5000) on October 20, 2026; Risk Management (Noel Cantrell, Administrative Supervisor, 386-8890) on October 15, 2026; and County Finance and Administration (Lizveth Varela, Administrative Analyst, 387-4883) on October 26, 2026.