REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
January 23, 2024
FROM
MARK WARDLAW, Director, Land Use Services Department
SUBJECT
Title
Amendment to the Graffiti Removal Services Contracts
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 to the following contracts, for the provision of graffiti removal services, increasing the contract aggregate not-to-exceed total by $300,000, from $525,000 to $825,000, and extending the term for an additional year, for a total contract period of March 23, 2021, through June 30, 2025:
1. Urban Graffiti Enterprises, Inc., Contract No. 21-210
2. Graffiti Protective Coatings, Inc., Contract No. 21-211
(Presenter: Mark Wardlaw, Director, 387-4431)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally Responsible and Business-Like Manner.
Provide for the Safety, Health, and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this amendment will not result in the use of additional Discretionary General Funding (Net County Cost). The recommended amendment increases the contract aggregate not-to-exceed total by $300,000 from $525,000 to $825,000. Of the contract aggregate total of $525,000, $432,744 has been expended, with $92,256 remaining. Sufficient appropriation is included in the Land Use Services (LUS) Department, Code Enforcement Division (CEN) 2023-24 budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
CEN is the designated code enforcement agency for the County’s unincorporated areas. CEN is responsible for protecting the public’s safety in accordance with County ordinances, including those pertaining to public nuisance conditions, such as graffiti. The most effective way to discourage future acts of graffiti vandalism and the spread of graffiti is by quickly removing existing graffiti. LUS does not have the staffing with the expertise or the equipment to perform graffiti abatement to a high professional standard by color matching the surface that is being painted over in removing the graffiti.
On March 23, 2021, (Item No. 42), the Board of Supervisors approved Contract No. 21-210 with Urban Graffiti Enterprises, Inc., and Contract No. 21-211 with Graffiti Protective Coatings, Inc., for the provision of graffiti removal services. The total aggregate amount for the contracts was the not-to-exceed amount of $525,000, for the period of March 23, 2021, through June 30, 2024, with two one-year options to extend.
Approval of the recommended amendment will exercise the first of the two one-year options to extend the contracts and increase the total aggregate amount not-to-exceed to $825,000. This increase is intended to facilitate the ongoing utilization of contracts with Urban Graffiti Enterprises, Inc., and Graffiti Protective Coatings, Inc., for the delivery of graffiti removal services across the County's unincorporated areas in a prompt and efficient manner. This extension is crucial for securing the services expeditiously, as required, throughout the unincorporated areas of the County, deploying certified and qualified contracted personnel on an as-needed basis.
PROCUREMENT
The Purchasing Department continues to support this competitive procurement based on Request for Proposal (RFP) No. LUSD20-LUS-3964.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Daniel Pasek, Deputy County Counsel, 387-5455) on December 5, 2023; Purchasing (Ariel Gill, Supervising Buyer, 387-2070) on December 8, 2023; Finance (Penelope Chang, Administrative Analyst, 387-4886) on December 27, 2023; and County Finance and Administration (Robert Saldana, Deputy Executive Officer, 387-5423) on December 27, 2023.