REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
May 19, 2026
FROM
SHANNON D. DICUS, Sheriff/Coroner/Public Administrator
SUBJECT
Title
Amendment to Contract with Dana Safety Supply, Inc. for Vehicle Safety Equipment Installation and Removal Services
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2 to Contract No. 25-1117 with Dana Safety Supply, Inc. for the provision of vehicle safety equipment installation and removal services, increasing the contract amount by $300,000, from $650,000, to a new total amount not to exceed $950,000, with no change to the contract term of July 21, 2025 through June 30, 2026.
(Presenter: Carolina Mendoza, Chief Deputy Director, 387-0640)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The aggregate amount of $950,000 for Contract No. 25-1117 with Dana Safety Supply, Inc. (Dana Safety), for vehicle safety equipment installation and removal services will be funded within the Sheriff/Coroner/Public Administrator’s (Department) 2025-26 budget allocation.
BACKGROUND INFORMATION
The Department’s Automotive Division acquires between 200 and 300 vehicles per year that require specific safety equipment, such as emergency lightbars, radios, computer mounts, etc., that may require fabrication, removal from existing vehicles, installation on new vehicles, or a combination thereof.
This amendment will allow the Department to continue meeting the vehicle safety equipment installation and removal needs of its fleet as, the Department currently relies on two vendors to provide these vital services. Ideally three to four vendors would share the workload to best address the Department’s ongoing needs, however due to lack of shop space availability and workload backlogs with our other vendor, the Department’s current options are limited. Increasing Contract with Dana Safety will allow the Department to utilize their services to meet the needs of its fleet for the remainder of the fiscal year. To address ongoing needs, a Request for Proposal (RFP No. SHR126-ADMSR-6189) was released on March 23, 2026 to solicit bids from qualified vendors in order to address the Department’s needs during future fiscal years.
On July 23, 2025, the Purchasing Department approved the Contract No. 4400028943 with Dana Safety in an amount not to exceed $200,000 for the provision of vehicle safety equipment installation and removal services for the period of July 21, 2025 through June 30, 2026, with the option to extend the contract by one additional two-year period or two additional one-year periods.
On December 16, 2025, the Board of Supervisors (Board) approved Amendment No. 1 to Contract No. 4400028943 (Contract No. 25-1117), increasing the contract amount by $450,000, from $200,000 to a new total amount not to exceed $650,000, following their acquisition of a competitor that previously performed a portion of the County’s vehicle upfitting and de-installation workload.
Approval of this item will increase the maximum amount of Contract No. 25-1117 by $300,000, to a new not to exceed amount of $950,000, and will allow Dana Safety to continue the provision of vehicle safety equipment installation and removal services through June 30, 2026.
PROCUREMENT
County Policy 11-04 requires departments to obtain Board approval for any contract exceeding $200,000 annually. This contract is non-exclusive and may be terminated by either party upon 30 days’ advanced written notice.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Grace B. Parsons, Deputy County Counsel, 387-5455) on April 29, 2026; Purchasing (Jason Cloninger, Lead Buyer, 387-0321) on April 28, 2026; and County Finance and Administration (Erika Rodarte, Administrative Analyst, 387-4919) on April 30, 2026.