REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
October 21, 2025
FROM
DON DAY, Director, Project and Facilities Management Department
SUBJECT
Title
Amendment to Contract with Trane U.S., Inc. dba Southern California Trane for Chiller and Heating, Ventilation, Air Conditioning Maintenance and Unforeseen Repair Services
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 to Contract No. 23-1237 with Trane U.S., Inc. dba Southern California Trane to provide additional chiller and heating, ventilation, air conditioning preventative maintenance and repair services for existing locations and six additional locations, increasing the contract amount by $572,591, from $2,323,475 to $2,896,066, with no change to the contract term of December 1, 2023 through November 30, 2028.
(Presenter: Don Day, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not require additional Discretionary General Funding (Net County Cost). The cost for additional maintenance and repair services at some existing locations and for six additional locations will increase the contract by $572,591, which includes a not-to-exceed amount of $75,000 for unforeseen repairs. The contract includes a base amount, which is increasing upon approval of Amendment No. 1, for routine maintenance services, and an additional amount to cover unforeseen repairs, which are detailed in the table below. Payments for services provided under this contract will be made from the Facilities Management Division (FMD) budget (7302001000). Sufficient appropriation is included in the FMD 2025-26 budget and will be included in future recommended budgets. The annual contract costs are as follows:
Fiscal Year
Original Annual Cost
Amendment No. 1
Total Annual Cost
2023-24
$183,572
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