REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
November 17, 2026
FROM
NOEL CASTILLO, Director, Department of Public Works - Transportation
SUBJECT
Title
Contract with Vance Corporation for the Riverside Drive Project in the Chino Area
End
RECOMMENDATION(S)
Recommendation
1. Approve Addendum No. 1, issued on July 31, 2026, to the bid documents for the Riverside Drive Project in the Chino Area.
2. Award Construction contract to Vance Corporation in the amount of $2,563,758.39 for the Riverside Drive Project in the Chino Area.
3. Authorize a contingency fund of $256,375 for the Riverside Drive Project in the Chino Area.
4. Authorize the Director of the Department of Public Works to approve the expenditure of the contingency fund of $256,375 for verified quantity overruns for this unit priced construction contract.
5. Authorize the Director of the Department of Public Works to order any necessary changes or additions in the work being performed under the contract for a total amount not to exceed $140,687 of the $256,375, pursuant to Public Contract Code section 20142.
6. Authorize the Director of the Department of Public Works to accept the work when 100% complete and execute and file the Notice of Completion.
(Presenter: Noel Castillo, Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote and Fulfill the Countywide Vision.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The construction contract of $2,563,758.39 and any use of the proposed contingency fund for the Riverside Drive Project in the Chino area (Project) will be funded with Senate Bill 1 (SB1) Road Maintenance and Rehabilitation Account (RMRA) revenue. Sufficient appropriation and revenue are included in the Department of Public Works’ (Department) 2026-27 Road Operations budget.
BACKGROUND INFORMATION
The Project consists of pavement rehabilitation on approximately 1.2 miles of Riverside Drive and the construction and updating of curb ramps at various locations in accordance with current design standards and pursuant to the Americans with Disabilities Act (ADA) guidelines. The project was prioritized by the Board of Supervisors (Board) as part of the 2025-26 SB1 RMRA project list, which was approved on August 5, 2025 (Item No. 66).
On March 17, 2025, the Department’s environmental staff reviewed this Project and determined that a categorical exemption in accordance with the California Environmental Quality Act (CEQA) Guidelines, Title 14 of the California Code of Regulations, Section 15301(c) Class 1 and Section 15302(c) Class 2 is appropriate. The Class 2 exemption allows for the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. The Notice of Exemption was filed and posted to the Clerk of the Board on April 18, 2025.
This Project will have a ten percent contingency fund of $256,375 to compensate the contractor for verified quantity overruns, as well as changes in the contract under certain circumstances. Under an established formula based on the contract amount, Public Contract Code section 20142 allows the Board to authorize the Director of the Department to order changes in the contract, including for unforeseen conditions or design shortfalls, should they become necessary in the future, for a total amount not to exceed $140,687 of the $256,375 contingency fund.
Following Board approval of this item, construction is anticipated to commence in January 2027 and be completed in spring 2027.
PROCUREMENT
On June 12, 2026, the Assistant Executive Officer approved the Project’s plans and specifications, as well as authorized the Director of the Department to advertise the Project for bids. This Project was advertised in the San Bernardino County Sun newspaper on July 7, 2026, and released on the County electronic procurement network (ePro) on July 8, 2026. Notice inviting bids was also provided to specified construction trade journals identified pursuant to Public Contract Code section 22036.
The following addendum was issued during the bidding phase:
Addendum No. 1: Revised Special Provisions and bid schedule, added plan requirements, updated insurance provisions, and clarified bidding and asphalt concrete work.
On August 6, 2026, the following eight bids were received:
|
Contractor |
Location |
Total Bid |
|
Vance Corporation |
Beaumont, CA |
$2,563,758.39 |
|
Hardy & Harper Inc. |
Lake Forest, CA |
$2,575,000.00 |
|
All American Asphalt |
Corona, CA |
$2,755,904.50 |
|
Calmex Engineering Inc. |
Bloomington, CA |
$2,893,952.50 |
|
Onyx Paving Company Inc. |
Yorba Linda, CA |
$3,067,000.00 |
|
Sully-Miller Contracting Company |
Brea, CA |
$4,208,962.20 |
|
Devco Rt, Inc. |
Temecula, CA |
Non-Responsive |
|
Elegant Construction Inc. |
Irvine, CA |
Non-Responsive |
Upon receipt of the bids, the Department determined that the bid submission from Devco Rt, Inc., was nonresponsive because it submitted a proposal for a separate San Bernardino County Flood Control District project rather than the Riverside Drive Project.
Elegant Construction Inc. (Elegant), submitted the apparent low bid of $1,889,561. On August 12, 2026, Vance Corporation (Vance), the second-lowest bidder, submitted a bid protest alleging, among other things, that Elegant failed to identify subcontractors required to be listed for portions of the work. The Department independently reviewed Vance’s protest, Elegant’s bid, subsequent information provided by Elegant, and the applicable bid requirements.
Section 2-1.10 of the Project Special Provisions and Public Contract Code section 4104 required bidders to identify subcontractors that would perform work exceeding the applicable subcontractor-listing threshold. Elegant did not identify Pavement Recycling Systems, Inc. (PRS), on its List of Subcontractors. Following bid opening, Elegant confirmed that PRS had been included in its bid preparation and was the subcontractor intended to perform applicable pavement recycling work but had been inadvertently omitted from its submitted List of Subcontractors. Elegant further advised that it needed to use PRS because it could not self-perform that work.
Based on its review, the Department determined that the omission was material and could not be corrected after bid opening by adding PRS without changing the subcontracting commitment established by Elegant’s bid. Accordingly, the Department determined Elegant’s bid to be nonresponsive. The Department did not need to reach the other allegations raised in Vance’s protest concerning Elegant’s equipment, permits, or ability to perform other portions of the work.
After rejection of the nonresponsive bids, the Department reviewed the remaining bids and determined that Vance Corporation is the lowest responsive and responsible bidder. The Department therefore recommends the award of the construction contract to Vance Corporation in the amount of $2,563,758.39.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Aaron Gest, Deputy County Counsel, 387-5455) on November 3, 2026; Purchasing (Michael Reyna, Buyer III, 387-2233) on September 3, 2026; and County Finance and Administration (Scott Bruckner, Administrative Analyst, 387-4020) on October 29, 2026.