REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
December 17, 2024
FROM
PETE MENDOZA, Director, Purchasing Department
SUBJECT
Title
Contract with Inland Presort & Mailing Services for Barcoding, Presort, and Bulk Mail Processing Services
End
RECOMMENDATION(S)
Recommendation
1. Approve contract with Inland Presort & Mail Services for barcoding, presort, and bulk mail processing services, at fixed rates, as shown in Attachment A, for the period of January 7, 2025, through January 6, 2030.
2. Authorize the Purchasing Agent to add, replace, and adjust the rates listed in Attachment A as needed.
(Presenter: Pete Mendoza, Director, 387-2073)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). This contract is available for all San Bernardino County (County) departments. However, the primary users of these services at the contracted rates include the Purchasing Department (Mail Services), the Registrar of Voters (ROV), the District Attorney (DA), and the Auditor-Controller/Treasurer/Tax Collector (ATC). Each department that chooses to utilize the services is responsible for ensuring sufficient appropriation is included in their respective annual budget. The average annual countywide expense is approximately $400,000 for these services.
BACKGROUND INFORMATION
Due to the high cost of equipment and continual changes in mailing requirements by the United Sates Postal Service (USPS), approval of this item provides a cost-effective resource for County departments to continue to obtain barcoding, presort, and bulk mail processing mail services rather than acquiring costly specialized equipment to perform the work in-house.
Specifically, Mail Services utilizes Inland Pres...
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