REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 10, 2025
FROM
PETE MENDOZA, Director, Purchasing Department
SUBJECT
Title
Agreement with Corporate Travel Management North America, Inc. for Travel Management Services
End
RECOMMENDATION(S)
Recommendation
Approve Agreement with Corporate Travel Management North America, Inc., including non-standard terms, for Travel Management Services, at fixed rates as shown in Appendix B, for the term of June 10, 2025, through June 9, 2028.
(Presenter: Pete Mendoza, Director, 387-2073)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of the recommended Agreement will not result in the use of additional Discretionary General Funding (Net County Cost). Departments that require the Travel Management Services are responsible for ensuring adequate funding for these services is included in their respective budgets. The services are for fixed rates from $1 to $25, as shown in Appendix B. The table below provides estimated all spend for these travel services for 2025-26. The Annual Spend represent the county as a whole.
Services
Trips
Average Per Trip
Annual Spend
Hotel
5,000
$603.37
$3,016,866.00
Air Fare
2,480
$500.98
$1,242,928.00
Car Rental
670
$207.27
$ 139,285.00
BACKGROUND INFORMATION
The Purchasing Department (Purchasing), in collaboration with the Auditor-Controller/Treasurer/Tax Collector, has worked to research and identify a solution compatible with the current SAP Concur Travel Management (SAP Concur) system. This system will assist with hotel reservations, flight bookings, and car rental services, providing all County departments with access to these travel services within a single platform. The National Association of State Procurement Officers (NASPO) contract satisfies the County's competitive procurement...
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