REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 27, 2023
FROM
BEAHTA R. DAVIS, Director, Regional Parks Department
SUBJECT
Title
Revenue Interim Use Permit with Teamsters Local No. 1932 for a Picnic at Cucamonga-Guasti Regional Park
End
RECOMMENDATION(S)
Recommendation
Approve Revenue Interim Use Permit with Teamsters Local No. 1932 for the exclusive use of the Cucamonga-Guasti Regional Park on September 30, 2023, to hold an annual picnic event, for a minimum total revenue in the amount of $18,956.
(Presenter: Beahta R. Davis, Director, 387-2340)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this Item does not require the use of Discretionary General Funding (Net County Cost). Under this Interim Use Permit (Permit), Teamsters Local No. 1932 (Permittee) will pay the Regional Parks Department (Department) a total of $18,956, as detailed in the table below. All fees charged to the Permittee are consistent with the 2023-24 Board of Supervisors (Board) approved fee schedule.
|
Description of Fee |
Amount |
|
Contract Preparation Fee |
$200 |
|
Full park closure for one day |
$25,000 |
|
One food vendor |
$50 |
|
One non-food vendor |
$25 |
|
Discount |
(6,319) |
|
Total |
$18,956 |
The Permittee will also submit an $8,000 deposit to be used for any possible damage incurred to County property due to the Permittee’s use of the Cucamonga-Guasti Regional Park (Park). The Permittee will be responsible for obtaining all necessary permits, licenses, and applicable approvals, as well as security and the required insurance for the Permittee’s annual company picnic (Event). Adequate appropriation and revenue are included in the Department’s 2023-24 recommended budget.
BACKGROUND INFORMATION
The Department operates and maintains eight regional parks, including this Park in the City of Ontario, and provides for the rental of park property through Board approved fees. The recommended Permit between the Department and Permittee allows for a full park rental on Saturday, September 30, 2023, for the Event from 11:00 a.m. to 4:00 p.m., with related set-up from 7:30 a.m. until 11:00 a.m., and tear-down from 4:00 p.m. to 5:30 p.m., whereby the Department will receive a minimum of $18,956, which includes $6,319 discount approved by the director. The Permittee is the local union representing all County general employees. At the request of the Permittee, and to foster the professional partnership, the Department Director has provided a discount to the fees. This was done after seeking approval from the Board, pursuant to the County Board approved Fee Schedule 16.223(k)(2).
This recommended Permit aligns with the County and Chief Executive Officer’s goal and objective to operate in a fiscally-responsible and business-like manner by allowing the Department to leverage its amenities and land to raise revenue to support park maintenance and development.
The Permittee has been using one of the County’s Regional Parks for an annual picnic since 2017, except for 2020 and 2021 during the COVID-19 pandemic. The Permittee will have exclusive use of the Park to hold this Event for the employees, members, and their families. The Event will include food, games, and activities.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on April 10, 2023; Finance (Elias Duenas, Administrative Analyst, 387-4052) on June 6, 2023; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on June 7, 2023.