San Bernardino header
File #: 11123   
Type: Consent Status: Passed
File created: 11/1/2024 Department: Human Resources
On agenda: 11/5/2024 Final action: 11/5/2024
Subject: Non-Financial Business Associate Agreement with Union First Insurance Solutions, LLC for Exchange of Protected Health Information
Attachments: 1. CON-HR-11-05-2024-SEBA Healthcare Trust Business Agreement, 2. Item #23 Executed BAI, 3. 24-1064 Executed Contract
REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION

November 5, 2024

FROM
LEONARDO GONZALEZ, Director, Human Resources Department

SUBJECT
Title
Non-Financial Business Associate Agreement with Union First Insurance Solutions, LLC for Exchange of Protected Health Information
End

RECOMMENDATION(S)
Recommendation
Approve non-financial Business Associate Agreement with Union First Insurance Solutions, LLC, for the purposes of exchanging certain protected health information for employees who elect medical, dental, and vision plans provided by the Sheriff's Employees' Benefit Association Healthcare Trust, effective retroactively beginning June 11, 2024, through December 31, 2027.
(Presenter: Leonardo Gonzalez, Director, 387-5565)
Body

COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.

FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost), as the exchange of protected health information (PHI) is non-financial in nature.

BACKGROUND INFORMATION
On June 11, 2024 (Item No. 106), the Board of Supervisors approved side letter agreements between the County and the Sheriff's Employees' Benefit Association (SEBA) allowing SEBA to establish and implement a Healthcare Trust (Trust) for SEBA members in the Safety Unit, Safety Management and Supervisory Unit, Specialized Peace Officer Unit, Specialized Peace Officer Supervisory Unit, and Specialized Fire Services Unit (Units).

Since the approval of these side letter agreements, the Human Resources Department (HR) has been working with SEBA and Union First Insurance Solutions, LLC (Union First) on the implementation of the Trust. Union First is the benefits consultant and third-party administrator of the Trust and will be administering the Trust's medical, dental and vision plans. A Business Associate Agreement between the Co...

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