REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
August 4, 2026
FROM
AMY COUGHLIN, Director, Department of Child Support Services
SUBJECT
Title
Amendment to Non-financial Co-Tenant Plan of Cooperation with the Superior Court of California, County of San Bernardino, for Security Screening
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2 to non-financial Co-Tenant Plan of Cooperation, Contract No. 22-776, with the Superior Court of California, County of San Bernardino, for coordination and delineation of responsibilities in relation to security screening for Department of Child Support Services employee access at the Superior Court Child Support Division facility located in San Bernardino, extending the term one year, for a total period of September 1, 2022 through August 31, 2027.
(Presenter: Amy Coughlin, Director, 478-7471)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost).
The Co-Tenant Plan of Cooperation (POC) with the Superior Court of California, County of San Bernardino (Superior Court) is non-financial in nature.
BACKGROUND INFORMATION
The recommended POC between the Department of Child Support Services (DCSS) and the Superior Court delineates the respective responsibilities of both agencies in relation to security screening for co-tenant employees at the Superior Court Child Support Division facility (Division facility) located in San Bernardino.
DCSS responsibilities include:
• Conducting both state and federal criminal background checks for all DCSS employees assigned to work at the facility.
• Completing and submitting to the Superior Court an Employee Identification (ID) Card Access Agreement for each DCSS employee considered for access to the facility.
• Designating an administrator to work with the Superior Court Risk and Safety Administrator.
• Advising the Superior Court Risk and Safety Administrator when a DCSS employee should no longer be granted access to the facility.
• Coordinating with the Superior Court Risk and Safety Administrator for deliveries and after-hours access.
• Other public services as needed in accordance with federal code and California law.
Superior Court responsibilities include:
• Granting DCSS employee access to the facility upon receipt of the Employee ID Card Access Agreement, subject to the sole discretion of the Superior Court to grant or revoke access.
• Terminating DCSS employee access when notified by DCSS such access should be revoked.
• Coordinating with DCSS for deliveries and after-hours access.
On August 23, 2022 (Item No. 17), the Board of Supervisors (Board) approved a non-financial POC (Contract No. 22-776) with Superior Court for security screening at the Division facility for the period of September 1, 2022 through August 31, 2025, with the option of two additional one-year periods by mutual agreement of both parties.
On August 5, 2025 (Item No. 30), the Board approved Amendment No. 1 to Contract No. 22-776, for a one-year extension to the POC, for the total period of September 1, 2022 through August 31, 2026, with the option of one remaining one-year period by mutual agreement of both parties.
The recommended amendment to the POC extends the term for the second successive and final one-year extension period from September 1, 2026 to August 31, 2027.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by Human Services Contracts (Lisa Rivas-Ordaz, Contracts Manager, 388-0222) on July 2, 2026; County Counsel (John Tubbs II, Deputy County Counsel, 387-5455) on July 2, 2026; and County Finance and Administration (Allegra Pajot, Administrative Analyst, 388-0218) on July 15, 2026.