REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
March 26, 2024
FROM
LYNN FYHRLUND, Chief Information Officer, Innovation and Technology Department
MARK WARDLAW, Director, Land Use Services
SUBJECT
Title
Agreements with Accela, Inc. for Cloud Migration Services, Software as a Service Licensing and Cloud Services
End
RECOMMENDATION(S)
Recommendation
1. Approve the Subscription Services Agreement with Accela, Inc., including non-standard terms, for software and licensing effective March 26, 2024, until expiration of any subscription periods set forth in an order governed by the Subscription Services Agreement.
2. Approve Statement of Work with Accela, Inc. to perform cloud migration services, in an amount not-to-exceed $235,000 for the period March 26, 2024 through March 25, 2025.
3. Approve the Order Form with Accela, Inc. for Countywide purchases of Accela Software as a Service licensing and cloud services, in the amount not-to-exceed $6,400,000, for the period of April 15, 2024 through April 14, 2029.
4. Authorize the Purchasing Agent to approve future Purchase Orders for purchase amounts as authorized by County Policy, not to exceed the aggregate amount of $6,400,000 for the period of April 15, 2024 through April 14, 2029.
5. Authorize the Chief Information Officer or Assistant Chief Information Officer to approve amendments to the Accela, Inc. Subscription Services Agreement and to execute Change Orders to the Statement of Work if needed for additional services, provided that such amended terms or Change Orders will not substantively modify the terms of the original agreement or Statement Work, or increase the total not-to-exceed amount of $235,000, subject to review by County Counsel.
6. Direct the Chief Information Officer or Assistant Chief Information Officer to transmit any updates to the Subscription Services Agreement, and Change Orders to the Statement of Work with Accela, Inc., to ...
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