REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
March 10, 2020
FROM
GARY McBRIDE, Chief Executive Officer, County Administrative Office
SUBJECT
Title v
Updates to County Policy Manual
End
RECOMMENDATION(S)
Recommendation
Approve the following updates to the County of San Bernardino Policy Manual:
1. Add new Policy 11-05 Non-Standard Contract Language
2. Amend Policy 11-06 Contracting Standards
(Presenter: Leonard X. Hernandez, Chief Operating Officer, 387-5425)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Create, Maintain and Grow Jobs and Economic Value in the County.
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost).
BACKGROUND INFORMATION
The Policy Manual documents policy direction from the Board of Supervisors (Board) on a broad array of topics. Board-approved policies are often implemented through the use of Standard Practices, which are approved by the Chief Executive Officer and incorporated into the Policy Manual.
In order to facilitate the review of County policies, the County has established a Policy Review Committee to evaluate requests for new policies and conduct ongoing review and update of existing policies. The Policy Review Committee includes representation from various departments as follows:
|
POLICY REVIEW COMMITTEE |
|
Auditor-Controller/Treasurer/Tax Collector |
Information Services |
|
Community Services Group |
Public Works |
|
County Administrative Office |
Probation/Law & Justice |
|
County Counsel |
Purchasing |
|
Finance and Administration |
Real Estate Services |
|
Human Resources |
San Bernardino County Fire Protection District |
|
Human Services |
|
The Committee recommends amendments to Section 11, Procurement and Contracting, of the County Policy Manual as follows:
|
Policy |
Title |
Action |
Description of Action |
|
11-05 |
Non-Standard Contract Language |
Add |
The addition of the policy is appropriate to provide clarity on standard contract terms and acceptable revisions that may be approved by the Purchasing Agent, and recognizes other non-standard contract terms that should be presented to the Board of Supervisors for approval. |
|
11-06 |
Contracting Standards |
Amend |
Update to this policy is appropriate because it reinforces contract approval and signing authority, more clearly defines department responsibilities for contracting, and stipulates when a written contract is required. |
A Standard Practice has also been updated to clarify processes to departments related to Contracting Procedures (11-06 SP1).
PROCUREMENT
Not Applicable
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455 and Kristina Robb, Deputy County Counsel, 387-5436) on February 7, 2020; Purchasing (Laurie Rozko, Purchasing Director, 387-2074) on February 7, 2020; Finance (Stephenie Shea, Administrative Analyst, 387-4919) on February 7, 2020; and Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on February 10, 2020.