REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
November 4, 2025
FROM
DON DAY, Director, Project and Facilities Management Department
SUBJECT
Title
Amendment to Contract with Santa Fe Janitorial Maintenance Services, Inc., for Custodial Services in the Area Identified as Zone 2 West High Desert
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 4 to Contract No. 21-668 with Santa Fe Janitorial Maintenance Services, Inc., to terminate custodial services at ten existing locations within the area identified as Zone 2 West High Desert, decreasing the contract amount by $412,248, from an amount not to exceed $4,200,630 to $3,788,382, with no change to the contract term of November 1, 2021 through October 31, 2026.
(Presenter: Don Day, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of Amendment No. 4 to Contract No. 21-668 will not require additional Discretionary General Funding (Net County Cost). The decrease of $412,248 to terminate routine custodial services for ten existing locations results in a new contract total of $3,788,382. The annual costs are as follows:
Fiscal Year
Original Annual Cost
Amendment No. 2
Amendment No. 3
Amendment No. 4
Total Annual Cost
2021-22
$448,552
-
-
-
$448,552
2022-23
$672,828
-
-
-
$672,828
2023-24
$672,828
$1,950
$7,460
-
$682,238
2024-25
$672,828
$7,800
$89,520
-
$770,148
2025-26
$672,828
$7,800
$89,520
*($274,832)
$495,316
2026-27
$224,276
$2,600
$29,840
**($137,416)
$119,300
Not-to-Exceed Amount
(emergency services)
$600,000
-
-
$600,000
Total
$3,964,140
$20,150
$216,340
($412,248)
$3,788,382
*8-month period
**4-month period based on the expiring contract date of October 31, 2026.
Sufficient appropriation is included in the Project and Facilities Management Department (PFMD) 2025-26 budget (7303001000...
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