San Bernardino header
File #: 11225   
Type: Consent Status: Passed
File created: 11/20/2024 Department: Human Services Administration
On agenda: 12/3/2024 Final action: 12/3/2024
Subject: Amendment to Contract with Konica Minolta Business Solutions U.S.A., Inc. for Purchase of Office Equipment and Maintenance Services
Attachments: 1. R2-CON-HS-12-03-24-AMD1 Konica Minolta Purchase and Maintenance 2023-26, 2. Item #27 Executed BAI, 3. 24-1239 A-1 Executed Contract
REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION

December 3, 2024

FROM
DIANA ALEXANDER, Assistant Executive Officer, Human Services

SUBJECT
Title
Amendment to Contract with Konica Minolta Business Solutions U.S.A., Inc. for Purchase of Office Equipment and Maintenance Services
End

RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1, effective January 1, 2025, to Contract No. 4400023479 with Konica Minolta Business Solutions U.S.A., Inc., for purchase of copiers/multi-function office equipment and maintenance services, increasing the contract amount by $250,000, from $600,000 to a total contract amount not to exceed $850,000, with no change to the contract period of July 1, 2023 through June 30, 2026.
(Presenter: Cheryl Adams, Deputy Executive Officer, 388-0332)
Body

COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.

FINANCIAL IMPACT
This item will not result in the use of additional Discretionary General Funding (Net County Cost). Amendment No. 1 (Amendment) will increase Contract No. 4400023479 (Contract) by $250,000 and is funded with a blend of various Human Services allocations which are 85% federal and state and 15% local share funded. Adequate appropriation and revenue have been included in the Human Services (HS) Administrative Claim 2024-25 budget and will be included in the 2025-26 recommended budget.

BACKGROUND INFORMATION
HS has a fleet of over 200 copiers located in approximately 45 different buildings throughout the County. On December 21, 2023, the Purchasing Department (Purchasing) approved the Contract with Konica Minolta Business Solutions U.S.A., Inc. (Konica), for the purchase of copiers and printers, in an amount not to exceed $600,000, for the period of July 1, 2023 through June 30, 2026.

The recommended Amendment requires approval fr...

Click here for full text