REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
January 9, 2024
FROM
LUTHER SNOKE, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Board of Supervisors Discretionary Fund - District Specific Priorities Program
End
RECOMMENDATION(S)
Recommendation
1. Approve Contract with Rebuilding Together Mountain Communities to assist with costs for home repairs for low-income families, in an amount not-to-exceed $50,000, for the period of January 9, 2024, through January 8, 2025.
2. Approve Contract with The Lytle Creek Community Center to provide funding to purchase fire shelters, safety vests, and trash pick-up devices, and to make facility improvements to the community center, in an amount not-to-exceed $50,000, for the period of January 9, 2024, through January 8, 2025.
(Presenter: Luther Snoke, Chief Executive Officer, 387-4811)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). On September 21, 2021 (Item No. 18) and November 16, 2021 (Item No. 33), the Board of Supervisors (Board) approved an allocation of $4 million and $7 million, respectively, to the Board Discretionary Fund - District Specific Priorities Program (Priorities Program), for each of the five supervisorial districts for projects that meet a public purpose, and provide services to citizens that promote health, safety, economic well-being, and other public services that enhance quality of life and meet the needs of County residents. On an annual basis, unspent appropriations for discretionary funding will be carried over into the subsequent year’s budget. The contracts will be funded by the Third District’s Priorities Program budget.
BACKGROUND INFORMATION
Priorities Program projects help promote the vision of a complete County by recognizing the unique traits of each Supervisorial District and, thereby, allow individual Board Districts to work with community partners through County services and contractual agreements to identify programs, projects, and initiatives that support the vision, meet a public purpose and provide services to residents that promote health, safety, economic well-being, education, recreation, and other public services that enhance quality of life, and meet the needs of the County’s residents. Projects under the District Specific Priorities Program are based on District Supervisor discretion and are presented by the Chief Executive Officer (CEO) for Board approval.
Rebuilding Together Mountain Communities is a non-profit whose purpose is to provide home repair and maintenance services to low-income or elderly and/or disabled homeowners free of charge. Recommendation No. 1 assists the Third District Supervisor in supporting county residents by providing funding to Rebuilding Together Mountain Communities to assist low-income homeowners with home repairs to meet the needs of the residents of Rim of the World and Cedar Pines Park to Green Valley Lake. This project serves the public purpose of providing for the safety, health, and social service needs of county residents.
Lytle Creek is a rural community that faces various challenges due to its remote location, increased tourism causing trail wear and litter, and a high risk of wildfires. In response, The Lytle Creek Community Center (Center) is spearheading initiatives like community cleanups, trail maintenance, wildfire readiness programs, and educational projects. Recommendation No. 2 assists the Third District Supervisor with the public purpose of providing for the health, safety, recreational and emergency needs of county residents by providing funding to the Center to acquire state-of-the-art fire shelters, enhancing local firefighters' abilities during emergencies. Additionally, funds will be allocated to purchase safety vests, and trash pick-up devices and make facility improvements to the Center, which will continue to provide a safe place for the community and volunteers to continue gathering for disaster preparedness events such as community cleanups, reducing the threat of wildfires.
Under the contract terms, the CEO, at the direction of the Third District Supervisor, may extend the term of the contract, in writing, under the following conditions:
a. In aggregate all extensions do not exceed 12 calendar months;
b. Is specifically requested by the contractor;
c. Will not change the project goals or scope of services;
d. Is in the best interest of the County and contractor in performing the scope of services under the contract; and
e. Does not alter the amount of compensation under the contract.
Board discretionary funding allocations under the Priorities Program are non-competitive and must be for projects or services of $50,000 or more. Contracts shall be paid on a lump-sum basis or under other terms as approved by the Board.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on December 22, 2023; Finance (Stephanie Maldonado, Administrative Analyst, 387-4348) on December 21, 2023; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on December 22, 2023.