San Bernardino header
File #: 11022   
Type: Consent Status: Passed
File created: 10/11/2024 Department: Purchasing
On agenda: 10/22/2024 Final action: 10/22/2024
Subject: Three Party Agreement with Corodata Records Management, Inc. and Konica Minolta Business Solutions USA, Inc. for Document Storage, Retrieval, and Digitization Services
Attachments: 1. ATT-Schedule A Corodata Price Sheet, 2. CON-PUR-10-22-24-Document Storage and Digitization Services, 3. ATT - SCHEDULE B Konica Minolta Price Sheet, 4. ATT-Digital Service Scanning Supplement, 5. ATT-Hosting Solutions Statement of Work, 6. Item #43 Executed BAI, 7. 24-1004 Executed Contract
REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION

October 22, 2024

FROM
PETE MENDOZA, Director, Purchasing Department

SUBJECT
Title
Three Party Agreement with Corodata Records Management, Inc. and Konica Minolta Business Solutions USA, Inc. for Document Storage, Retrieval, and Digitization Services
End

RECOMMENDATION(S)
Recommendation
1. Approve three party Agreement with Corodata Records Management, Inc. and Konica Minolta Business Solutions USA, Inc., including non-standard terms, for the provision of offsite document storage and retrieval services and document digitization services, not to exceed $600,000 annually, for the initial term of October 22, 2024, through October 21, 2031, with three one-year options to extend the term at the same annual value.
2. Authorize the Purchasing Agent to add, replace or delete services and adjust rates for services, including revisions to the fixed rates listed in Schedules A and B as needed, up to $600,000 annually, subject to review by County Counsel.
3. Authorize the Purchasing Agent to execute up to three one-year options to extend the term of the contract listed in Recommendation No. 1, subject to review by County Counsel.
4. Direct the Purchasing Agent to transmit amendments to the three party Agreement with Corodata Records Management, Inc. and Konica Minolta Business Solutions USA, Inc., to the Clerk of the Board of Supervisors within 30 days of execution.
(Presenter: Pete Mendoza, Director, 909-387-2073)
Body

COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
Ensure Development of a Well-Planned, Balanced, and Sustainable County.

FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General funding (Net County Cost). Departments that require record/data storage, retrieval, and digitization services are responsible ...

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