REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 23, 2026
FROM
TRACY REECE, Chief Probation Officer, Probation Department
SUBJECT
Title
Amendment to Contract with Community Solutions, Incorporated for Program Administrator Services
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 to Contract No. 23-334 with Community Solutions, Incorporated, for Program Administrator Services, which include providing case management through rehabilitative programs and interventions that prevent or reduce recidivism among justice-involved individuals, increasing the contract amount by $34,016,781, from $15,000,000 to a not to exceed amount of $49,016,781, and extending the term by three years for a new contract period of July 1, 2023 to June 30, 2029.
(Presenter: Tracy Reece, Chief Probation Officer, 387-5692)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote and Fulfill the Countywide Vision.
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
This item will not result in the use of Discretionary General Funding (Net County Cost). The additional cost of the contract extension will be funded by 52% ongoing State Realignment allocations (Assembly Bill 109) and 48% ongoing Community Correction Performance Incentive Grant (Senate Bill 678). Adequate appropriation and revenue have been included in the Probation Department’s (Probation) 2026-27 recommended budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
On May 9, 2023 (Item No. 27), the Board of Supervisors (Board) approved Contract No. 23-334 with Community Solutions, Incorporated (CSI) for Program Administrator Services, which included providing case management through rehabilitative programs and interventions that prevent or reduce recidivism among justice-involved individuals for the three-year period of July 1, 2023, through June 30, 2026.
Prior to Board approval of Contract No. 23-334 with CSI, Probation Adult Day Reporting and Reentry Services Centers (DRRSC) served clients evidence-based programming that included cognitive behavioral therapy utilizing Probation-approved curricula, with an emphasis on addressing criminogenic behavior, and providing other wraparound service needs. Services were delivered by Probation Officers in coordination with local community partners, allowing the DRRSCs to target continuum of resource delivery to clients most in need through partnerships with local service providers, also referred to as the Multidimensional Anti-Recidivism Partnership (M.A.P.), and thereby ensuring the opportunities for continuity of resource availability following completion of the Probation-administered program. However, the DRRSC infrastructure and design combined the service environment with enforcement operations, which deterred clients from seeking services. Through Contract No. 23-334, CSI staff were able to provide specialized expertise in program management, vendor relations, and client engagement, enhancing the overall service quality of the M.A.P program. By managing logistics and operational support, CSI enabled Probation Officers to focus on supervision and public safety. This division in responsibilities resulted in more consistent, engaging, and motivating programming for clients, increasing their likelihood of successful outcomes.
Since the program’s initial implementation, its scope has evolved to include services to the broader justice-impacted population, operating primarily from existing Probation facilities. As a result, more than 350 participants have successfully completed specialized preventive and rehabilitative programs, over 25 community partnerships have been established, and community reintegration programs have been developed.
As the M.A.P. program matured, participant engagement, referral volume, and service utilization increased. The recommended amendment reflects both the three-year extension of services and the resources necessary to support the full implementation of the program model originally contemplated under Contract No. 23-334. The increase will fund additional case management and support staff, quality assurance and compliance functions, subcontractor oversight, facility coordination, administrative support, and operating costs necessary to support expanded service delivery across multiple locations and a larger participant population. These resources are necessary to maintain appropriate service levels, preserve evidence-based program fidelity, and ensure consistent delivery of rehabilitative services as the program continues to expand throughout the County. Based on full utilization of contracted services, the agreement has the capacity to serve up to 15,000 clients across multiple regions of the county over the three-year term, at an estimated cost of $2,268 per client. The actual number of clients served may vary depending on client-specific needs and service requirements.
Data analytics by the Probation Department’s Research and Programming Unit has shown that the M.A.P. program, run by the CSI Program Administrator, is performing well. Further data will determine if and where any services need to be adjusted. Criminal Justice Research has documented treatment with “high-fidelity” program implementation has a positive effect on outcomes, such as reduced recidivism, and “low fidelity” program participants showed no change or higher recidivism rate.
When the CSI Contract was approved, Probation anticipated leasing three facilities to support CSI’s delivery of the contracted services and the M.A.P program, with one facility planned in each fiscal year from 2023-24 through 2025-26. However, due to unforeseen circumstances in the real estate market, Probation and Real Estate Services were unable to secure leases for two of the three facilities within the anticipated timeline. Approval of the recommended three-year extension and increase in the not to exceed amount will enable Probation to collaborate with Real Estate Services to identify and lease the additional facilities required to complete the phased expansion originally contemplated under Contract No. 23-334 and allow CSI to effectively assess client risk and needs and determine the appropriate level of intervention for fostering positive outcomes. CSI will continue to sub-contract with community-based organizations and to provide oversight of the development, management, and administration of a non-residential day program at County-leased facilities designed to provide enhanced treatment and rehabilitative services, cognitive behavioral modification, education and vocational programs under the purview of Probation’s Program Manager for the period of July 1, 2026 through June 30, 2029.
The CSI Contract Amendment includes a term that differs from the County standard contract as follows:
Payment terms require County to make payments on a Net 30 basis, but no interest or late payment penalties apply.
• County standard payment terms are Net 60 days with no interest or late payment penalties.
• Potential Impact: County standard processing time is 60 days or more. Failing to pay within 30 days may result in a material breach of the Agreement, which could allow CSI to terminate the Agreement and seek other legal remedies. However, a net 30 day payment provision is an acceptable revision so long as no interest or late payment penalties apply.
Probation recommends approval of the item, including the non-standard term. The proposed three-year contract extension represents the most cost-effective option for the County, given the substantial time, infrastructure, and resource allocations required to establish and sustain the program.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by Probation (Thomas Kamara, Director of Probation Administration, 387-9631) on May 20, 2026; County Counsel (Maria Insixiengmay, Deputy County Counsel, 387-5455) on May 29, 2026; and County Finance and Administration (Matthew Dalton, Administrative Analyst, 387-5005) on June 5, 2026.