REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
SITTING AS THE GOVERNING BODY OF THE FOLLOWING:
SAN BERNARDINO COUNTY
SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT
AND RECORD OF ACTION
June 28, 2022
FROM
BRENDON BIGGS, Director and Chief Flood Control Engineer, Department of Public Works - Transportation & Flood Control District
SUBJECT
Title
Contracts for On-Call Heavy Equipment Rental Services
End
RECOMMENDATION(S)
Recommendation
1. Acting as the governing body of San Bernardino County, approve contracts with the following 25 vendors, as detailed in the Financial Impact section, in the amount not-to-exceed $2,500,000 each for the period of July 1, 2022 through June 30, 2027, for on-call heavy equipment rental services.
a. Ahern Rentals (Las Vegas, NV)
b. All-Pro Sweeping, Inc. (Hesperia, CA)
c. Amer General Engineering, Inc. (Blue Jay, CA)
d. Cattract Construction, Inc. (Fontana, CA)
e. CleanStreet, LLC. (Gardena, CA)
f. Crimson Marie Company, Inc. (Phelan, CA)
g. Dependable Grading, Inc. (Moreno Valley, CA)
h. Herc Rentals, Inc. (Bonita Springs, FL)
i. High Desert Underground, Inc. (Apple Valley, CA)
j. Houston & Harris PCS, Inc. (Grand Terrace, CA)
k. Jeremy Harris Construction, Inc. (Riverside, CA)
l. L. Curti Truck & Equipment (Redlands, CA)
m. Lake Arrowhead Construction Inc, dba Trinity Construction (Blue Jay, CA)
n. Larry Jacinto Construction, Inc. (Mentone, CA)
o. Loera Enterprises, Inc. dba Duke Oil (West Covina, CA)
p. Pavement Coatings, Co. (Jurupa Valley, CA)
q. Pavement Recycling System Inc. (Jurupa Valley, CA)
r. S Porter Inc. (Big Bear Lake, CA)
s. Spadaro Enterprises, Inc. (Lancaster, CA)
t. The Tree Guys, Inc. (Lake Arrowhead, CA)
u. Three Peaks Corp. (Calimesa, CA)
v. Trinity Equipment, Inc. (Colton, CA)
w. Vance Corporation (Beaumont, CA)
x. W.M. Kanayan Construction Inc. (San Bernardino, CA)
y. Western Rentals, Inc. (Fontana, CA)
2. Acting as the governing body of the San Bernardino County Flood Control District, approve contracts with the following 25 vendors, as detailed in the Financial Impact section, in the amount not-to-exceed $2,500,000 each for the period of July 1, 2022 through June 30, 2027, for on-call heavy equipment rental services.
a. Ahern Rentals (Las Vegas, NV)
b. All-Pro Sweeping, Inc. (Hesperia, CA)
c. Amer General Engineering, Inc. (Blue Jay, CA)
d. Cattract Construction, Inc. (Fontana, CA)
e. CleanStreet, LLC. (Gardena, CA)
f. Crimson Marie Company, Inc. (Phelan, CA)
g. Dependable Grading, Inc. (Moreno Valley, CA)
h. Herc Rentals, Inc. (Bonita Springs, FL)
i. High Desert Underground, Inc. (Apple Valley, CA)
j. Houston & Harris PCS, Inc. (Grand Terrace, CA)
k. Jeremy Harris Construction, Inc. (Riverside, CA)
l. L. Curti Truck & Equipment (Redlands, CA)
m. Lake Arrowhead Construction Inc, dba Trinity Construction (Blue Jay, CA)
n. Larry Jacinto Construction, Inc. (Mentone, CA)
o. Loera Enterprises, Inc. dba Duke Oil (West Covina, CA)
p. Pavement Coatings, Co. (Jurupa Valley, CA)
q. Pavement Recycling System Inc. (Jurupa Valley, CA)
r. S Porter Inc. (Big Bear Lake, CA)
s. Spadaro Enterprises, Inc. (Lancaster, CA)
t. The Tree Guys, Inc. (Lake Arrowhead, CA)
u. Three Peaks Corp. (Calimesa, CA)
v. Trinity Equipment, Inc. (Colton, CA)
w. Vance Corporation (Beaumont, CA)
x. W.M. Kanayan Construction Inc. (San Bernardino, CA)
y. Western Rentals, Inc. (Fontana, CA)
(Presenter: Brendon Biggs, Director/Chief Flood Control Engineer, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Fund (Net County Cost). The Department of Public Works - Transportation (Department) is funded by Gas Tax revenue, fee revenue, and other local, state, and federal funding. The San Bernardino County Flood Control District (District) is funded by property tax revenue, fee revenue, and other local, state and federal funding. As these are on-call heavy equipment rental services contracts, the specific projects have not yet been determined. Depending on the project, one of the above funding sources will be used to fund the cost of the contract.
The Department and District have allocated $2,500,000 each in their respective 2022-23 budgets for the projected cost of heavy equipment rental services. The Department and District individual contracts are set at $2,500,000 for the five-year term to allow flexibility on individual projects that are sent to bid, however, total annual contract expenditures will be limited to budgeted funds and will not exceed the aggregate annual budgeted amount of $2,500,000 for the Department and the District. Sufficient appropriation is included in the Department’s and the District’s 2022-23 budget and will be included in future recommended budgets.
|
Contractor |
Location |
Department Contract Amount |
District Contract Amount |
|
Ahern Rentals |
Las Vegas, NV |
$2,500,000 |
$2,500,000 |
|
All-Pro Sweeping, Inc. |
Hesperia, CA |
$2,500,000 |
$2,500,000 |
|
Amer General Engineering, Inc. |
Blue Jay, CA |
$2,500,000 |
$2,500,000 |
|
Cattract Construction, Inc. |
Fontana, CA |
$2,500,000 |
$2,500,000 |
|
CleanStreet, LLC. |
Gardena, CA |
$2,500,000 |
$2,500,000 |
|
Crimson Marie Company, Inc. |
Phelan, CA |
$2,500,000 |
$2,500,000 |
|
Dependable Grading, Inc. |
Moreno Valley, CA |
$2,500,000 |
$2,500,000 |
|
Herc Rentals, Inc. |
Bonita Springs, FL |
$2,500,000 |
$2,500,000 |
|
High Desert Underground, Inc. |
Apple Valley, CA |
$2,500,000 |
$2,500,000 |
|
Houston & Harris PCS, Inc. |
Grand Terrace, CA |
$2,500,000 |
$2,500,000 |
|
Jeremy Harris Construction, Inc. |
Riverside, CA |
$2,500,000 |
$2,500,000 |
|
L. Curti Truck & Equipment |
Redlands, CA |
$2,500,000 |
$2,500,000 |
|
Lake Arrowhead Construction Inc, dba Trinity Construction |
Blue Jay, CA |
$2,500,000 |
$2,500,000 |
|
Larry Jacinto Construction, Inc. |
Mentone, CA |
$2,500,000 |
$2,500,000 |
|
Loera Enterprises, Inc. dba Duke Oil |
West Covina, CA |
$2,500,000 |
$2,500,000 |
|
Pavement Coatings, Co. |
Jurupa Valley, CA |
$2,500,000 |
$2,500,000 |
|
Pavement Recycling System Inc. |
Jurupa Valley, CA |
$2,500,000 |
$2,500,000 |
|
S Porter Inc. |
Big Bear Lake, CA |
$2,500,000 |
$2,500,000 |
|
Spadaro Enterprises, Inc. |
Lancaster, CA |
$2,500,000 |
$2,500,000 |
|
The Tree Guys, Inc. |
Lake Arrowhead, CA |
$2,500,000 |
$2,500,000 |
|
Three Peaks Corp. |
Calimesa, CA |
$2,500,000 |
$2,500,000 |
|
Trinity Equipment, Inc. |
Colton, CA |
$2,500,000 |
$2,500,000 |
|
Vance Corporation |
Beaumont, CA |
$2,500,000 |
$2,500,000 |
|
W.M. Kanayan Construction Inc. |
San Bernardino, CA |
$2,500,000 |
$2,500,000 |
|
Western Rentals, Inc. |
Fontana, CA |
$2,500,000 |
$2,500,000 |
BACKGROUND INFORMATION
The Department and District will have the ability to call upon a list of pre-approved vendors to provide heavy equipment rental services. Vendors on the pre-approved list may be utilized for routine maintenance projects, public projects not exceeding $60,000, and emergency projects (following applicable provisions of the Public Contract Code). Requesting qualifications from vendors before projects or emergencies occur reduces delays in the procurement process, which supports the goal of operating in a fiscally-responsible and business-like manner, as well as providing for the safety of County residents.
As projects are identified, the Department and District will contact pre-approved vendors to request bids. The lowest bidder is then selected to provide the requested service for the project. However, conditions other than price are sometimes important and will be considered when necessary. Such conditions will be identified in the request for bids on an individual project. For emergency projects (following applicable provision of the Public Contract Code), the Department and District may contact any contractor directly in order to promptly respond to such emergencies and the price will be negotiated at the time of contract.
PROCUREMENT
On April 8, 2022, the County Administrative Office authorized the release of Request for Qualifications (RFQ) PWG-122-OPERA-4475 to solicit and create a list of qualified vendors to provide heavy equipment rental services for road and flood control facilities maintenance work. In accordance with the terms of the RFQ, the Department and District will be able to augment the list on a semi-annual basis.
The Department and District received 26 proposals. A panel of knowledgeable staff from the Department and District reviewed the proposals submitted by vendors and determined all 26 vendors meet the minimum qualifications specified in the RFQ, including types of equipment, types of services, location, and compliance with Department and District terms and conditions. When finalizing the contracts, one vendor would not agree to the indemnity language, therefore, the Department and District are recommending to contract with 25 vendors.
The RFQ shall remain open through August 27, 2026, with semi-annual deadlines for proposal submission. The Department and District will return to the Board of Supervisors for approval of subsequent pre-qualified vendors.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Aaron Gest and Sophie A. Akins, Deputies County Counsel, 387-5455) on June 6, 2022; Purchasing (Jason Cloninger, Lead Buyer, 387-8258) on June 6, 2022; Finance (Carl Lofton, Administrative Analyst, 387-5404) on June 10, 2022; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) June 13, 2022.