REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 27, 2023
FROM
SHARON NEVINS, Director, Department of Aging and Adult Services
SUBJECT
Title
Amendment to Revenue Contract with the California Department of Aging for the Aging and Disability Resource Connection Program
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 to Revenue Contract No. 22-537 (State Revenue Agreement No. AD-2223-12) with the California Department of Aging to provide Aging and Disability Resource Connection Program services, updating Exhibit A: Scope of Work, Exhibit B: Budget Detail, Payment Provisions, and Closeout, and Exhibit D: Special Terms and Conditions, increasing the total contract amount by $804,639, from $659,400 to $1,464,039, and extending the contract term one year, for a total contract period of July 1, 2022 through June 30, 2024.
(Presenter: Sharon Nevins, Director, 891-3917)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
This item does not require additional Discretionary General Funding (Net County Cost). The increased funding of $804,639 from the California Department of Aging for the Aging and Disability Resource Connection (ADRC) Program is 100% state funded. Adequate appropriation and revenue have been included in the Department of Aging and Adult Services’ (DAAS) 2023-24 budget.
BACKGROUND INFORMATION
California Senate Bill 80 established the first state ADRC Infrastructure Grants Program in 2019. The ADRC program develops coordinated networks of programs and services (No Wrong Door systems) to serve the needs of older adults, people with disabilities, and caregivers in navigating the fragmented and complicated system of Long-Term Services and Supports (LTSS) and achieving their personal goals and preferences for healthy aging. The ADRC program assists in enabling consumers to access all LTSS programs through one agency, organization, coordinated network, or portal.
ADRC core services and functions include enhancing information and referral services by searchable resource systems, warm transfers, and referrals between a wide array of organizations providing LTSS programs and services; options counseling to support the person-centered planning on needed services and available programs; short-term coordination for the purpose of stabilizing a situation in which a person may be at risk; and transitional services supporting the coordination of transitioning from health care facilities to home.
The additional funding will be used to expand the No Wrong Door systems by increasing the visibility and awareness of LTSS available in San Bernardino. This includes hiring an additional ADRC Specialist that can help increase call volume, providing relevant training to staff, and enhancing the organizational and personnel structure of the ADRC to meet administrative and programmatic needs, including the development of a system for data integration and service delivery tracking. To date, approximately 6,271 seniors have been served in 2022-23. The allotment for this amendment supports the infrastructure of developing, implementing, and sustaining the No Wrong Door system and estimates serving an additional 8,000 seniors for 2023-24.
The recommended amendment includes revision and replacement, in its entirety, of Exhibits A, Exhibit B, and Exhibit D. Exhibit A was revised to add language to note that grant funds may be awarded to aid designated ADRCs in expanding or strengthening services for the purpose of implementing a No Wrong Door system. In addition, the Scope of Work was revised to update two form names, correct a hyperlink, and update the ADRC Work Plan due date to remove the year so that the Work Plan does not have to be updated every year. Exhibit B was revised to change due date because of the time-only extension for use of funds, and Exhibit D changed the equipment/property purchase language to align with standard CDA contract language.
On June 28, 2022, (Item No. 3), the Board of Supervisors approved County Revenue Contract No. 22-537 (State Revenue Agreement No. AD-2223-12) in the amount of $659,400, to provide ADRC program services, for the period of July 1, 2022 through June 30, 2023. In addition, this item adopted Resolution No. 2022-129 authorizing the Chairman of the Board of Supervisors, the Chief Executive Officer, or the DAAS Director to execute all documents, including any subsequent non-substantive amendments, in relation to State Revenue Agreement No. AD-2223-12, on behalf of the County, subject to review by County Counsel.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by Human Services Contracts (Patty Steven, Contracts Manager, 388-0241) on May 24, 2023; County Counsel (Jacqueline Carey-Wilson, Deputy County Counsel, 387-5455) on June 12, 2023; Finance (John Hallen, Administrative Analyst, 388-0208) on June 12, 2023; and County Finance and Administration (Cheryl Adams, Deputy Executive Officer, 388-0238) on June 12, 2023.