REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 25, 2024
FROM
CHRIS WILHITE, Assessor-Recorder-County Clerk
SUBJECT
Title
Agreement with US Imaging, Inc. for Micrographics, Film Conversion, and Indexing Services
End
RECOMMENDATION(S)
Recommendation
Approve Agreement with US Imaging, Inc. to provide micrographics, film conversion, and indexing services, in an amount not to exceed $4,910,000 beginning July 1, 2024 through June 30, 2027, with one two-year option to extend the term of the agreement.
(Presenter: Chris Wilhite, Assessor-Recorder-County Clerk, 382-3208)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). Revenue for these services is generated by fees charged for recording documents and for issuing vital records. The estimated cost for the three-year contract is not to exceed $4,910,000 with projected annual expenditures as follows:
Fund Center
Applicable Service
2024-25
2025-26
2026-27
Total
3110002340
Recorder Micrographics, Film Conversion, and Indexing
$500,000
$500,000
$500,000
$1,500,000
3110002342
Vital Statistics Micrographics, Film Conversion, and Indexing
$20,000
$20,000
$20,000
$60,000
3110002348
Social Security Truncation Program
$1,000,000
$1,000,000
$0
$2,000,000
3110002349
Restrictive Covenant Modification Program
$450,000
$450,000
$450,000
$1,350,000
Total
$1,970,000
$1,970,000
$970,000
$4,910,000
Adequate appropriation and revenue have been included in the 2024-25 Recommended Budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
The Recorder-County Clerk Division of the Assessor-Recorder-County Clerk (ARC) is responsible for the following:
* Recording and safeguarding of any document that is authorized ...
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