REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 10, 2025
FROM
JOSIE GONZALES, Assessor-Recorder-County Clerk
SUBJECT
Title
Cooperative Purchasing Agreement with Kofile Technologies, Inc., to Provide Records Restoration, Preservation, and Storage Services
End
RECOMMENDATION(S)
Recommendation
Approve Cooperative Purchasing Agreement with Kofile Technologies, Inc., including non-standard terms, to provide records restoration, preservation, and storage services, in the amount of $2,719,772 for a total contract term of June 10, 2025, through June 10, 2026.
(Presenter: Josie Gonzales, Assessor-Recorder-County Clerk, 382-3208)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The total amount to complete the Assessor Lot Books Project is $2,719,772. Adequate appropriation and revenue have been included in the County Archives Special Revenue Fund 2024-25 Budget (3110002347).
BACKGROUND INFORMATION
The Recorder-County Clerk's Division of the Assessor/Recorder/County Clerk (ARC), has the custody of, and shall keep all books, records, maps, and papers deposited in the recorder's office, as required by California Government Code (CGC) 27231. These are original, historical, and irreplaceable records that must be maintained indefinitely at the County Archives. When in book form, these volumes must be well-bound and housed appropriately (CGC 27322). CGC 66466(e) stipulates that maps shall be stored for safekeeping in a reproducible condition. Keeping a document in reproducible condition requires that active steps are taken to preserve the record.
On August 21, 2024, the Board of Supervisors (BOS) toured the County Archives and staff identified three sets of do...
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