REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
November 18, 2025
FROM
DON DAY, Director, Project and Facilities Management Department
SUBJECT
Title
Amendment to Contract with Santa Fe Janitorial Maintenance Services, Inc. for Custodial Services in the Area Identified as Zone 4 West San Bernardino
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 6 to Contract No. 21-670 with Santa Fe Janitorial Maintenance Services, Inc., for custodial services, terminating services at 10 existing locations within the area identified as Zone 4 West San Bernardino, and decreasing the contract amount by $397,584, from a not to exceed amount of $6,707,475 to $6,309,891, with no change to the contract term of November 1, 2021, through October 31, 2026.
(Presenter: Don Day, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The decrease of $397,584 to terminate routine custodial services for 10 existing locations results in a new contract total of $6,309,891. The annual costs are as follows:
Fiscal Year
Original Annual Cost
Amendment
Total Annual Cost
No. 2
No. 3
No. 4
No. 5
No. 6
21-22
$806,531
$ 87,050
-
-
-
-
$ 893,581
22-23
$879,852
$348,198
-
-
-
-
$1,228,050
23-24
$879,852
$348,198
$4,944
$9,282
-
-
$1,242,276
24-25
$879,852
$348,198
$7,416
$37,128
$17,985
-
$1,290,579
25-26
$879,852
$348,198
$7,416
$37,128
$19,620
*($265,056)
$1,027,158
26-27
$ 73,321
$116,066
$2,472
$12,376
$6,540
**($132,528)
$78,247
Not-to-Exceed Amount
$550,000
-
-
-
-
$550,000
Total
$4,949,260
$1,595,908
$22,248
$95,914
$44,145
($397,584)
$6,309,891
* 8-month period
** 4-month period based on the expiring contract date of October 31, 2026.
Sufficient appropriation is...
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