REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 27, 2023
FROM
ENSEN MASON, Auditor-Controller/Treasurer/Tax Collector
SUBJECT
Title
Designation of County’s Agents for Federal and State Disaster Assistance Claims
End
RECOMMENDATION(S)
Recommendation
Adopt Resolution updating San Bernardino County’s Designation of Applicant’s Agent Resolution for Non-State Agencies to be filed with the California Governor’s Office of Emergency Services for the purpose of obtaining certain financial assistance from the California Governor’s Office of Emergency Services and the United States Department of Homeland Security’s Federal Emergency Management Agency in a declared disaster.
(Presenter: John Johnson, Assistant Auditor-Controller/Treasurer/Tax Collector, 382-7004)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). This action is non-financial in nature and involves a federal/state program that may potentially use federal/state funds in the future.
BACKGROUND INFORMATION
On July 14, 2020 (Item No. 18), the Board of Supervisors adopted Resolution No. 2020-144 to update the Designation of Applicant’s Agent Resolution for Non-State Agencies for federal and state aid disaster assistance claims submitted by San Bernardino County (County). The California Governor’s Office of Emergency Services (Cal OES) requires that a new resolution be filed by non-state disaster assistance recipients triennially from the last date of approval. Designated County agents are individuals authorized to execute and file County applications and related documents with Cal OES for obtaining federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
In compliance with Cal OES requirements to file a new Designation of Applicant’s Agent Resolution for Non-State Agencies triennially, the individuals in the following classifications will be designated as authorized County agents who can file federal and state disaster reimbursement claims on behalf of the County with Cal OES and the United States Department of Homeland Security’s Federal Emergency Management Agency:
• Chief Executive Officer
• County Chief Financial Officer
• Deputy Executive Officer
• Auditor-Controller/Treasurer/Tax Collector
• Assistant Auditor-Controller/Treasurer/Tax Collector
• Auditor-Controller/Treasurer/Tax Collector Division Chief
• Auditor-Controller/Treasurer/Tax Collector Manager
• Sheriff/Coroner/Public Administrator
• Undersheriff
• Chief Deputy Director of Sheriff’s Administration
• Sheriff’s Financial Manager
The San Bernardino County Fire Protection District, San Bernardino County Special Districts, and San Bernardino County Flood Control District designate their own agents and have governing body resolutions adopted by their respective governing boards.
Approval of the recommendation will adopt a resolution designating the individuals in the eleven classifications as authorized agents of the County to file applications, request reimbursements, communicate with state and federal agencies, and sign appropriate documents for all state and federal declared disasters.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Kristina Robb, Deputy County Counsel, 387-5455) on May 22, 2023; Sheriff/Coroner/Public Administrator (Jose Torres, Administrative Manager, 387-3465) on May 22, 2023; Finance (Penelope Chang, Administrative Analyst, 387-4886) on May 25, 2023; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on June 9, 2023.