REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
March 26, 2024
FROM
DON DAY, Director, Project and Facilities Management Department
SUBJECT
Title
Amendment to Contract with Santa Fe Janitorial Maintenance Services, Inc. for Custodial Services in the Area Identified as Zone 2 West High Desert
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2 to Contract No. 21-668 with Santa Fe Janitorial Maintenance Services, Inc. to provide custodial services at one additional location within the area identified as Zone 2 West High Desert, increasing the contract amount by $20,150, from an amount not to exceed $3,964,140 to $3,984,290, with no change to the contract term of November 1, 2021, through October 31, 2026.
(Presenter: Don Day, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of Amendment No. 2 (Amendment) to Contract No. 21-668 (Contract) will not require additional Discretionary General Funding (Net County Cost). The increase of $20,150 to provide routine custodial services for one additional location results in a new Contract total of $3,984,290. The Contract also includes the not-to-exceed amount of $600,000 for emergency services. The County department receiving emergency services will be responsible for seeking reimbursement. The annual costs are as follows:
Fiscal Year
Original Annual Cost
Amendment No. 2 Cost
Total Annual Cost
2021-22
$448,552
-
$448,552
2022-23
$672,828
-
$672,828
2023-24
$672,828
*$1,950
$674,778
2024-25
$672,828
$7,800
$680,628
2025-26
$672,828
$7,800
$680,628
2026-27
**$224,276
**$2,600
**$226,876
Not-to-Exceed Amount
(emergency services)
$600,000
-
$600,000
Total
$3,964,140
$20,150
$3,984,290
*3-month period based on commencement date of March 26, 2024
**4-month period based on the expiring contract ...
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