REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
January 9, 2024
FROM
DIANA ALEXANDER, Assistant Executive Officer, Human Services
SUBJECT
Title
Employment Contract for the Children and Families Commission for San Bernardino County
End
RECOMMENDATION(S)
Recommendation
1. Approve employment contract with Erin Meier, as an Administrative Supervisor I, for the Children and Families Commission for San Bernardino County, for the estimated annual cost of $105,501 ($75,358 Salary, $30,143 Benefits), for the period of January 13, 2024 through January 8, 2027.
2. Authorize the Assistant Executive Officer to execute amendments to extend the term of the contract for a maximum of three successive one-year periods, on behalf of San Bernardino County, subject to County Counsel review.
3. Direct the Assistant Executive Officer to transmit all amendments to the employment contract to the Clerk of the Board of Supervisors within 30 days of execution.
(Presenter: Diana Alexander, Assistant Executive Officer, 387-4261)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
This item does not impact Discretionary General Funding (Net County Cost). The estimated annual cost of the employment contract is $105,501 and will be reimbursed by the Children and Families Commission for San Bernardino County (Commission) Trust Fund. Adequate appropriation and revenue have been included in the Commission’s 2023-24 budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
Approval of the recommended employment contract will allow the Commission to fill the Administrative Supervisor I position to meet staffing needs. The Commission’s Administrative Supervisor I position will perform supervision of eight staff in the program and evaluation of units of the Commission. In addition, this position will perform various research, evaluation, analytic, and work effort oversight functions to enhance the viability and effectiveness of services promoting, supporting, and improving the early development of children from the prenatal stage to five years of age.
The recommended employment contract will be effective January 13, 2024, through January 8, 2027, subject to the termination provisions of the contract, and with the option to extend for a maximum of three successive one-year periods. Either party may terminate the contract at any time without cause, upon 14-day prior written notice to the other party. San Bernardino County (County) may terminate the contract immediately for just cause.
The Commission uses California’s tax on cigarettes and tobacco products to provide services for the State’s youngest residents and their families. The Commission collaborates with the community and child-serving agencies to fulfill their mission of promoting, supporting, and enhancing the health and early development of children prenatal through age five, and their families.
On January 23, 2001 (Item No. 59), the Board of Supervisors (Board) approved Contract No. 01-50 with the Commission to maintain a cooperative working relationship to effectively and efficiently implement the Commission’s mission. The terms and conditions of the contract require Human Services to provide the Commission with support for the administration of staff benefits; review and act on Board items and personnel-related issues; and provide employment contract administration services. The contract has been amended several times to revise language regarding services or to add services provided by the County. The Commission fully reimburses the County for the cost of these services.
PROCUREMENT
At the request of the Commission, the Human Resources Department provided a certification list on October 6, 2023, which contained 14 eligible candidates established for the position of Administrative Supervisor I. Four external and one internal candidate agreed to be interviewed, making it a total of five candidates. On October 31, November 1, and November 6 of 2023, three members of the Commission Leadership Team interviewed the candidates. Based on her extensive professional experience, the Commission recommends an employment contract with Erin Meier as an Administrative Supervisor I at a starting salary of $36.23 per hour, contingent upon Board approval.
REVIEW BY OTHERS
This item has been reviewed by Human Services Contracts (Patty Steven, Contracts Manager, 388-0241) on December 7, 2023; County Counsel (Cynthia O’Neill, Principal Assistant County Counsel, 387-5455) on December 12, 2023; Human Resources (Gina King, Assistant Director, 387-5570) on December 15, 2023; Finance (John Hallen, Administrative Analyst, 388-0208) on December 15, 2023; and County Finance and Administration (Cheryl Adams, Deputy Executive Officer, 388-0238) on December 19, 2023.