REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
February 25, 2025
FROM
NOEL CASTILLO, Director, Department of Public Works
DON DAY, Director, Project and Facilities Management
SUBJECT
Title
Capital Improvement Program Project for the Department of Public Works Headquarters Replacement Project Located in the City of San Bernardino
End
RECOMMENDATION(S)
Recommendation
1. Approve Capital Improvement Program Project No. 25-165, in the amount of $79,508,301, for the Department of Public Works Headquarters Replacement Project to be located at 825 E. 3rd St. in San Bernardino.
2. Approve a budget decrease to Capital Improvement Program Project No. 22-089 County Government Center Master Plan, in the amount of $78,820,785, to allow for the transfer of Department of Public Works contributions from the County Government Center Master Plan to the Department of Public Works Headquarters Replacement Project.
3. Authorize the Auditor-Controller/Treasurer/Tax Collector to post the necessary budget adjustments to the 2024-25 budget, as detailed in the Financial Impact section, for Capital Improvement Program Project Nos. 25-165 and 22-089. (Four votes required).
4. Authorize the Director of the Project and Facilities Management Department to utilize the Progressive Design-Build method, pursuant to Public Contract Code Section 22185 et seq., for the delivery of the Department of Public Works Headquarters Replacement Project.
(Presenter: Noel Castillo, Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The Department of Public Works (DPW) Headquarters Replacement Project (Project) will be initially funded by transferring DPW's contributions from the County Government Center Master Plan Project, totaling $78,820,785, along with $687,516 in accrued interest (Fund 3108), amounting to a total of $79,508,301, which includes a total of $18,564,402 in Discretionary General Funding approved by the Board of Supervisors (Board) on June 12, 2018 (Item No. 125) and January 25, 2022 (Item No. 23).
DPW requests the Auditor-Controller/Treasurer/Tax Collector to post the following adjustments to the 2024-25 budget:
|
Fund Center |
WBSE |
Commitment Item |
Description |
Action |
Amount |
|
7700003100 |
10.10.1255 |
54304030 |
Structures & Improvements to Structures |
Decrease |
$78,820,785 |
|
7700003100 |
10.10.1255 |
55305030 |
Operating Transfers Out |
Increase |
$78,820,785 |
|
7700003108 |
10.10.1777 |
54304030 |
Structures & Improvements to Structures |
Increase |
$79,508,301 |
|
7700003108 |
10.10.1777 |
40909975 |
Operating Transfers In |
Increase |
$78,820,785 |
|
7700003108 |
10.10.1777 |
40909995 |
Residual Equity Transfer In |
Increase |
$687,516 |
|
7700003108 |
- |
54304030 |
Structures & Improvements to Structures |
Decrease |
$687,516 |
|
7700003108 |
- |
40909999 |
Residual Equity Transfer Out |
Increase |
$687,516 |
At this time, the total estimated funding required for the project is $98,950,000. As the project evolves, PFMD will provide a more accurate estimate, allowing DPW to plan its funding strategy for the remaining funds accordingly.
BACKGROUND INFORMATION
DPW currently operates out of an antiquated building constructed in the 1960s, which is past its useful life and no longer provides adequate functionality to support DPW’s current needs. The Project will consist of two phases, which are consistent with the Progressive Design-Build delivery method. Phase I consists of pre-design and design services, which are intended to fully identify Project needs and scope of work. At the conclusion of Phase I, Project and Facilities Management Department (PFMD) will negotiate with the Design-Build Entity (DBE) to reach a guaranteed maximum price (GMP) for the Project, which will cover all construction costs. The project scope such as the exact building size and quantity of amenity space inside the building has not been fully developed and likely will not be fully known until the end of Phase I.
Once the GMP is identified and agreed with the DBE, PFMD will return to the Board for consideration of approving an amendment to the contract for Phase II services to carry the Project through ultimate completion.
The recommended action will approve Capital Improvement Program Project No. 25-165 and authorize PFMD to oversee and manage the Project.
PROCUREMENT
PFMD will utilize the Progressive Design-Build method, starting with a public Request for Qualifications (RFQ) to identify qualified DBEs based primarily on their expertise and relevant experience. A selection committee will assess the submissions using pre-defined criteria to select the DBE pursuant to the procedures for qualifications-based selection pursuant to Government Code Section 22185 et seq. The selected DBE will enter into a Phase I contract, approved by the Board, to provide pre-design and design services which shall define the project scope and progress through design phase services to a completion level required to establish a GMP for the entire project. Once the GMP is finalized, PFMD will request Board approval for a contract amendment to proceed to Phase II, which includes full project construction and final completion.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Daniel Pasek and Aaron Gest, Deputies County Counsel, 387-9000) on January 29, 2025; Auditor-Controller/Treasurer/Tax Collector (Charlene Huang, Auditor-Controller Manager, 382-7022) on January 28, 2025; Purchasing (Michael Candelaria, Buyer III, 387-8258) on January, 21 2025; Project and Facilities Management (Sarah Riley, Chief of Project Management, 387-3072) on January 29, 2025; Finance (Yael Verduzco, Principal Administrative Analyst, 387-5285 and Kathleen Gonzalez, Administrative Analyst, 387-5412) on February 6, 2025; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on February 6, 2025.