REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
July 30, 2024
FROM
ENSEN MASON, Auditor-Controller/Treasurer/Tax Collector
SUBJECT
Title
SAP Cloud Order Form Agreement with SAP Public Services, Inc. for Software and Infrastructure Services
End
RECOMMENDATION(S)
Recommendation
Approve SAP Cloud Order Form Agreement, including non-standard terms, with SAP Public Services, Inc., for software as a service and infrastructure as a service, in an amount not to exceed $20,701,203, for the period of July 31, 2024, through September 8, 2029.
(Presenter: John Johnson, Assistant Auditor-Controller/Treasurer/Tax Collector, 382-7005)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The cost for the S/4 HANA with RISE subscription will be funded with a General Fund allocation approved by the Board of Supervisors (Board) as part of the 2024-25 budget on June 11, 2024 (Item No. 110).
The total cost of the five-year SAP Cloud Order Form Agreement (Agreement) is $20,701,203, which includes a base cost of $18,368,150 for the SAP S/4 HANA with RISE subscription, and $2,333,053 for the SAP Ariba subscription, software support, infrastructure support, and maintenance. The cost for the SAP Ariba subscription will be offset by ongoing savings anticipated as a result of the current on-premise maintenance and support costs ending on December 31, 2025. Sufficient appropriation has been included in the Auditor-Controller/Treasurer Tax Collector's (ATC) 2024-25 budget and will be included in future recommended budgets.
The table below outlines the amounts in the Agreement's pricing summary by software and year for the term of the Agreement. The cost for the SAP Ariba subscription in...
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