REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
August 20, 2024
FROM
LUTHER SNOKE, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Statement of Work and Master Services Agreement with CivicPlus, LLC. for Records Request Management Services
End
RECOMMENDATION(S)
Recommendation
1. Approve the Statement of Work with CivicPlus, LLC., to provide records request management services, in an amount not to exceed $222,534, for the retroactive period beginning July 1, 2024 through June 30, 2029, with automatic annual renewals thereafter, unless canceled by either party with at least 60 days written notice prior to the end of the then-annual term.
2. Approve a non-financial Master Services Agreement, including non-standard terms, with CivicPlus, LLC., to provide records request management services for the retroactive period beginning July 1, 2024 and remaining in effect for as long as any Statement of Work is in effect.
3. Authorize the Purchasing Agent or Chief Communications Officer to electronically accept the non-financial Master Services Agreement with CivicPlus, LLC., in Recommendation No. 2.
(Presenter: Martha Guzman-Hurtado, Chief Communications Officer, 387-4193)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). Sufficient appropriation for the $222,534 cost of the Statement of Work with CivicPlus, LLC. (CivicPlus), to provide records request management services is included in the County Administrative Office's (CAO) 2024-25 budget and will be included in future recommended budgets. CivicPlus license costs will be reimbursed by the following departments: Arrowhead Regional Medical Center, Assessor/Recorder/County Clerk, Auditor-Controlle...
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