San Bernardino header
File #: 8685   
Type: Consent Status: Passed
File created: 8/31/2023 Department: Clerk of the Board
On agenda: 9/12/2023 Final action: 9/12/2023
Subject: Amendment to Agreement with Granicus, LLC for an Enterprise Board Management System
Attachments: 1. CON-COB-09-12-23 Amendment to Contract with Granicus LLC, 2. Item #16 Executed BAI, 3. 18-693 A-1 Executed Contract
REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION

September 12, 2023

FROM
LYNNA MONELL, Clerk of the Board, Clerk of the Board of Supervisors

SUBJECT
Title
Amendment to Agreement with Granicus, LLC for an Enterprise Board Management System
End

RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 to Agreement No. 18-693 with Granicus, LLC, for an enterprise Board Management System, to provide continued agenda management, video streaming, voting, and closed captioning services, increasing the agreement amount by $613,548, from $589,439 to $1,202,987, and exercising the option to extend the term five years, for a total agreement term of October 1, 2018 through September 30, 2028.
(Presenter: Lynna Monell, Clerk of the Board, 387-3848)
Body

COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.

FINANCIAL IMPACT
Approval of this item will result in the use of additional Discretionary General Funding (Net County Cost). Sufficient appropriation is included in the Clerk of the Board's 2023-24 budget and will be included in future recommended budgets. The cost for services is for a five-year period, with an annual 5% increase, which will require the use of additional ongoing Net County Cost beginning in 2024-25.

Fiscal Year
Annual Cost
2023-24
$111,037
2024-25
$116,588
2025-26
$122,418
2026-27
$128,539
2027-28
$134,966
Total
$613,548

BACKGROUND INFORMATION
Granicus, LLC (Granicus) provides an enterprise Board Management System and Hosting Services, comprised of agenda management, voting, and closed captioning services. Granicus also provides video streaming hosting services to provide public access to live and archived Board of Supervisors' (Board) meetings and other streamed events.

Amendment No. 1 to Agreement No. 18-693 will allow the Clerk of the Board to continue using the enterprise Boa...

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