REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
August 20, 2024
FROM
ENSEN MASON, Auditor-Controller/Treasurer/Tax Collector
SUBJECT
Title
Agreement with RT Lawrence Corporation for the Purchase of Imaging Business Machines, LLC High-Volume Document Scanners, Software, and Professional Integration Services
End
RECOMMENDATION(S)
Recommendation
Approve Agreement with RT Lawrence Corporation, including third party non-standard software license terms with Imaging Business Machines, LLC, for hardware, software, and implementation services to replace the Tax Collector's critical remittance processing machines, in addition to maintenance and support for the one-year period of August 20, 2024, through August 19, 2025, in a total amount not to exceed $821,127.
(Presenter: Diana Atkeson, Assistant Auditor-Controller/Treasurer/Tax Collector, 382-7004)
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COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). Sufficient appropriation has been included in the Auditor-Controller/Treasurer/Tax Collector's (ATC) 2024-25 budget. Future maintenance and support will be included in future recommended budgets.
The recommended agreement's total cost is $821,127 which includes two Fusion scanners from Imaging Business Machines, LLC (ibml) for $720,704, an implementation cost of $10,500, a software cost of $14,000, and one year of maintenance and support on the ibml scanners and software for $75,923.
BACKGROUND INFORMATION
A critical role of the County Tax Collector is the administration of ad valorem and other property taxes according to California law provisions listed in the Revenue and Taxation Code and other codes. The Tax Collector Division is responsible for the billing and colle...
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