San Bernardino header
File #: 8642   
Type: Consent Status: Passed
File created: 8/15/2023 Department: Project and Facilities Management
On agenda: 8/22/2023 Final action: 8/22/2023
Subject: Contract Amendment with Robert Stephen Consulting, LLC for Software Consulting Services
Attachments: 1. CON-RESD-PFMD-082223-20-324A-1-RSC, 2. Item #49 Executed BAI, 3. 20-324 A-1 Executed Contract
REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION

August 22, 2023

FROM
DON DAY, Director, Project and Facilities Management Department
TERRY THOMPSON, Director, Real Estate Services Department

SUBJECT
Title
Contract Amendment with Robert Stephen Consulting, LLC for Software Consulting Services
End

RECOMMENDATIONS
Recommendation
Approve Amendment No. 1 to Contract No. 20-324 with Robert Stephen Consulting, LLC, to provide additional modules to the Archibus System software and provide a revised scope of services, increasing the contract amount by $198,350, from $767,529 to a total contract amount of $ 965,879, with no change to the contract term of June 2, 2020, through May 31, 2025.
(Presenter: Don Day, Director, 387-5000)
Body

COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
Promote the Countywide Vision.

FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The total cost for services under this Contract No. 20-324 (Contract) with Robert Stephen Consulting, LLC (RSC) will not increase during the term of the contract. Sufficient appropriation and revenue are included in Real Estate and Project and Facilities Management's operational budget.

BACKGROUND INFORMATION
The Real Estate Services Department (RESD) and Project and Facilities Management Department (PFMD) utilize the Archibus System software (Archibus) for County building inventory, real estate management, facilities management work requests, and energy management systems. Archibus requires each client to utilize an approved Business Partner to enable continuity in the use of the Archibus product and technical support. The Business Partner is the technical/product expert and is required as a pass through for payment of the Archibus licensing.

RSC began servi...

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