REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
August 19, 2025
FROM
ENSEN MASON, Auditor-Controller/Treasurer/Tax Collector
SUBJECT
Title
Amendment to Agreement with RT Lawrence Corporation for Scanner Maintenance and Support
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 to Agreement No. 24-773 with RT Lawrence Corporation for maintenance and support of the Tax Collector's critical remittance processing scanners, increasing the contract amount by $498,600, from $821,127 to $1,319,727, and extending the term by four years for a total contract period of August 20, 2024, through August 19, 2029.
(Presenter: Ensen Mason, Auditor-Controller/Treasurer/Tax Collector, 382-7000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). Sufficient appropriation has been included in the Auditor-Controller/Treasurer/Tax Collector's 2025-26 budget and will be included in future recommended budgets.
The original contract amount of $821,127 included two scanners for $720,704, an implementation cost of $10,500, a software cost of $14,000, and a one-year maintenance cost of $75,923. The increase of $498,600 includes a software upgrade cost of $8,500; a one-time cost of $78,562 for shipping, handling, insurance, and taxes that was not included in the original contract; and four years of maintenance and support for $411,538.
BACKGROUND INFORMATION
On August 20, 2024 (Item No. 27), as the result of Request for Proposal (RFP) No. ACT123-ACTT-4812, the Board of Supervisors approved Agreement No. 24-773 (the Agreement) with RT Lawrence Corporation (RTL) for hardware, software, and implementation services to replace the Tax Collector's critical remittance processing scanners, in ad...
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