REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
November 4, 2025
FROM
DON DAY, Director, Project and Facilities Management Department
SUBJECT
Title
Amendment to Contract with Santa Fe Janitorial Maintenance Services, Inc., for Custodial Services in the Area Identified as Zone 3 Mountain Area
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2 to Contract No. 21-669 with Santa Fe Janitorial Maintenance Services, Inc., to terminate custodial services at one existing location within the area identified as Zone 3 Mountain Area, and decreasing the contract amount by $51,924, from a total amount not to exceed $1,880,560 to $1,828,636, with no change to the contract term of November 1, 2021 through October 31, 2026.
(Presenter: Don Day, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of Amendment No. 2 to Contract No. 21-669 will not require additional Discretionary General Funding (Net County Cost). The decrease of $51,924 to terminate routine custodial services for one existing location results in a new contract total amount of $1,828,636. The annual costs are as follows:
Fiscal Year
Original Annual Cost
Amendment No. 2
Total Annual Cost
2021-22
$217,408
-
$217,408
2022-23
$326,112
-
$326,112
2023-24
$326,112
-
$326,112
2024-25
$326,112
-
$326,112
2025-26
$326,112
*($34,616)
$291,496
2026-27
$108,704
**($17,308)
$ 91,396
Not-to-Exceed Amount
(emergency services)
$250,000
-
$250,000
Total
$1,880,560
($51,924)
$1,828,636
*8-month period
**4-month period based on the expiring contract date of October 31, 2026.
Sufficient appropriation is included in the Project and Facilities Management Department (PFMD) budget (7303001000) and will be included in future recommended budgets.
BACKGROUND INFORMATION
PFMD is responsible for pro...
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