San Bernardino header
File #: 10952   
Type: Consent Status: Passed
File created: 9/27/2024 Department: Aging and Adult Services
On agenda: 10/8/2024 Final action: 10/8/2024
Subject: Contract with URM Technologies, Inc. for Digitizing In-Home Supportive Services Case Files
Attachments: 1. COV-DAAS-10-08-24-URM-Digitizing IHSS Case Files, 2. CON-DAAS-10-08-24-URM -Digitizing IHSS Case Files Serv Agreement, 3. Item #5 Executed BAI, 4. 24-961 Executed Contract
REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION

October 8, 2024

FROM
SHARON NEVINS, Director, Department of Aging and Adult Services

SUBJECT
Title
Contract with URM Technologies, Inc. for Digitizing In-Home Supportive Services Case Files
End

RECOMMENDATION(S)
Recommendation
Approve Contract with URM Technologies, Inc., including non-standard terms, to digitize In-Home Supportive Services Case Files for a total contract amount, not to exceed $1,100,000, for the contract period of October 8, 2024, through October 7, 2025.
(Presenter: Sharon Nevins, Director, 891-3917)
Body

COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Ensure Development of a Well-Planned, Balanced, and Sustainable County.

FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The funding sources are 50 % Federal ($550,000) and 50 % State ($550,000). Adequate appropriation and revenue have been included in the Human Services Administrative Claim 2024-25 budget and will be included in future recommended budgets.

BACKGROUND INFORMATION
The Department of Aging and Adult Services (DAAS) has been working toward becoming paperless since 2021. To work towards achieving the goal of paperless files, DAAS must ensure compliance with the protection of personal information and data of all In-Home Supportive Services (IHSS) recipients, including securing the confidentiality of any data related to the IHSS program, in accordance with State and Federal guidelines. Pursuant to All County Letter 20-02, DAAS was required to inform the California Department of Social Services (CDSS) of the implementation of new systems, applications, and/or ancillary tools that would interface directly with data from the Case Management, Information and Payrolling System II (CMIPS II). CDSS review process consisted of an examination of how the CMIPS...

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