REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
April 29, 2025
FROM
MARK MCCULLOUGH, Director, Fleet Management Department
SUBJECT
Title
Surplus and Sale of Equipment
End
RECOMMENDATION(S)
Recommendation
1. Declare Equipment No. 005848, a 2015 Ford F350 (Vehicle Identification Number 1FT8X3B68FEC64449) that is fully depreciated and has an estimated value of $14,621, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
2. Declare Equipment No. 005875, a 2017 Ford F350 (Vehicle Identification Number 1FT8X3B60HEC65534) that is fully depreciated and has an estimated value of $15,364, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
3. Declare Equipment No. 008704, a 2015 Ford F550 Service Truck (Vehicle Identification Number 1FD0X5HY4FEC64459) that is fully depreciated and has an estimated value of $13,000, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
4. Declare Equipment No. 015117, a 2013 Ford F350 (Vehicle Identification Number 1FT8X3B63DEA99343) that is fully depreciated and has an estimated value of $12,960, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
5. Declare Equipment No. 015296, a 2016 Ford F350 (Vehicle Identification Number 1FT8X3B6XGEB69795) that is fully depreciated and has an estimated value of $12,893, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
6. Declare Equipment No. 015362, a 2016 Ford F350 (Vehicle Identification Number 1FT8X3B66GEB62231) that is fully depreciated and has an estimated value of $13,363, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
7. Declare Equipment No. 020040, a 2009 Ford E350 Cargo Van (Vehicle Identification Number 1FTSE34L89DA40784) that is fully depreciated and has an estimated value of $19,743, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
8. Declare Equipment No. 020197, a 2012 Ford E350 Cargo Van (Vehicle Identification Number 1FTSS3EL5CDB06545) that is fully depreciated and has an estimated value of $13,054, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
9. Declare Equipment No. 020198, a 2012 Ford E350 Cargo Van (Vehicle Identification Number 1FTSS3EL9CDB06547) that is fully depreciated and has an estimated value of $12,798, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
10. Declare Equipment No. 020355, a 2014 Ford E350 Cargo Van (Vehicle Identification Number 1FTSS3EL7EDA59151) that is fully depreciated and has an estimated value of $10,376, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
11. Declare Equipment No. 020459, a 2012 Ford E150 Cargo Van (Vehicle Identification Number 1FMNE1BW2CDB12760) that is fully depreciated and has an estimated value of $13,785, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
12. Declare Equipment No. 020468, a 2016 Ford Transit Cargo 350 (Vehicle Identification Number 1FTBW2YM7GKA61564) that is fully depreciated and has an estimated value of $18,111, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
13. Declare Equipment No. 020615, a 2013 Ford E350 15-Passenger Van (Vehicle Identification Number 1FBSS3BLXDDA77523) that is fully depreciated and has an estimated value of $13,010, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
14. Declare Equipment No. 005225, a 2017 Nissan Frontier (Vehicle Identification Number 1N6BD0CT7HN733113) that is fully depreciated and has an estimated value of $12,342, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
15. Declare Equipment No. 005228, a 2016 Nissan Frontier (Vehicle Identification Number 1N6BD0CT7GN742974) that is fully depreciated and has an estimated value of $10,427, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
16. Declare Equipment No. 005229, a 2016 Nissan Frontier (Vehicle Identification Number 1N6BD0CT6GN785492) that is fully depreciated and has an estimated value of $11,065, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
17. Declare Equipment No. 005233, a 2016 Nissan Frontier (Vehicle Identification Number 1N6BD0CT7GN785985) that is fully depreciated and has an estimated value of $10,302, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
18. Declare Equipment No. 005235, a 2016 Nissan Frontier (Vehicle Identification Number 1N6BD0CT8GN786580) that is fully depreciated and has an estimated value of $10,386, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
19. Declare Equipment No. 005240, a 2017 Nissan Frontier (Vehicle Identification Number 1N6BD0CTXHN724437) that is fully depreciated and has an estimated value of $11,301, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
20. Declare Equipment No. 005243, a 2017 Nissan Frontier (Vehicle Identification Number 1N6BD0CT0HN724043) that is fully depreciated and has an estimated value of $11,278, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
21. Declare Equipment No. 005251, a 2017 Nissan Frontier (Vehicle Identification Number 1N6BD0CT1HN724052) that is fully depreciated and has an estimated value of $10,724, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
22. Declare Equipment No. 005586, a 2018 Nissan Frontier (Vehicle Identification Number 1N6BD0CTXJN739686) that is fully depreciated and has an estimated value of $13,844, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
23. Declare Equipment No. 005587, a 2018 Nissan Frontier (Vehicle Identification Number 1N6BD0CTXJN740000) that is fully depreciated and has an estimated value of $13,369, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
24. Declare Equipment No. 002488, a 2016 Chevrolet Suburban (Vehicle Identification Number 1GNSKKECXGR236279) that is fully depreciated and has an estimated value of $17,034, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
25. Authorize the sale of the fixed assets identified in Recommendation Nos. 1 through 24 to be coordinated through the Purchasing Department, Surplus Property Division’s contracted auction vendors.
26. Authorize the Director of Fleet Management to execute all necessary documentation to transfer title for the fixed assets identified in Recommendation Nos. 1 through 24.
27. Authorize the Fleet Management Department to retain the proceeds from the sale of the fixed assets identified in Recommendation Nos. 1 through 24 to offset costs of future equipment and vehicle purchases.
(Presenter: Mark McCullough, Director, 387-7870)
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COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The Fleet Management Department (Fleet) is an internal service fund, and its operational costs are financed through Board of Supervisors (Board) approved rates charged to customers. The funds raised by the sale of the above-described fixed assets will be returned to Fleet to assist in the purchase of equipment and vehicles in the future, as needed.
BACKGROUND INFORMATION
Fleet owns and maintains a number of vehicles and equipment pursuant to its mission of providing vehicles and services to other County departments. Vehicles are auctioned and replaced annually when they reach nine years of age and/or 100,000 miles to ensure the highest possible return at auction and to avoid major repairs or the vehicles becoming inoperable due to vehicle age. Fleet staff has determined that it is no longer economically beneficial for Fleet to continue to maintain and repair the surplus assets identified in Recommendation Nos. 1 through 24 due to vehicle mileage and age.
Upon Board approval, the surplus assets will be sent to the County’s contracted auction vendors for disposition, coordinated through the Purchasing Department, Surplus Property Division in accordance with County Policy No. 12-18 and Standard Practice No. 12-18 SP1.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by Purchasing (Lisa Zhu, Lead Buyer III, 387-7892) on March, 17, 2025; County Counsel (Adam Ebright, Deputy County Counsel, 387-5455) on March, 20, 2025; Finance (Jessica Trillo, Administrative Analyst, 387-4222) on March, 26, 2025; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on April 1, 2025.