REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
July 23, 2024
FROM
DON DAY, Director, Project and Facilities Management Department
SUBJECT
Title
Amendment to Contract with Santa Fe Janitorial Maintenance Services, Inc. for Custodial Services in the Area Identified as Zone 4 West San Bernardino
End
RECOMMENDATION(S)
Recommendation
1. Approve Amendment No. 5 to Contract No. 21-670 with Santa Fe Janitorial Maintenance Services, Inc. to provide custodial services at one additional location within the area identified as Zone 4 West San Bernardino, increasing the contract amount by $44,145, from an amount not to exceed $6,663,330 to $6,707,475, with no change to the contract term of November 1, 2021, through October 31, 2026.
2. Authorize the Chief Executive Officer to direct the Purchasing Agent to approve contract amendments adding new locations to Contract No. 21-670 as needed, subject to review by County Counsel and County Administrative Office - Finance and Administration, at a not-to-exceed annual cost of $200,000 per additional location.
3. Direct the Director of the Project and Facilities Management Department to transmit amendments to Contract No. 21-670 to the Clerk of the Board of Supervisors within 30 days of execution.
(Presenter: Don Day, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of Amendment No. 5 (Amendment) to Contract No. 21-670 (Contract) will not require additional Discretionary General Funding (Net County Cost). The increase of $44,145 to provide routine custodial services for one additional location results in a new Contract total of $6,707,475. The Contract also includes the not-to-exceed amount of $550,000 for emergency services. The County department receiving emergency services will be responsible for seeking reimburs...
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