REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
October 22, 2024
FROM
JOSHUA DUGAS, Director, Department Public Health
SUBJECT
Title
Amendment to Contract with VVC Holding Corp. for the Electronic Health Record System
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 6 to Contract No. 16-938 with VVC Holding Corp., for the Athena Practice electronic health record system, including the System Upgrade Assurance subscription, increasing the contract amount by $332,960, from $3,535,282 to $3,868,242, and extending the contract term by one year, for a total contract period of December 20, 2016, through December 31, 2025, with the option to extend one additional year.
(Presenter: Joshua Dugas, Director, 387-9146)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
This item does not impact Discretionary General Funding (Net County Cost). The cost increase of $332,960, associated with Amendment No. 6 to Contract No.16-938 (Contract), is for the ongoing subscription of the System Upgrade Assurance of the Athena Practice Electronic Health Record (EHR) system. The costs are funded by Medicare, Medi-Cal, patient fees, and private insurance. Adequate appropriation and revenue have been included in the Department of Public Health (DPH) 2024-25 budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
Amendment No. 6 to the Contract seeks approval for a one-year extension for a term of December 20, 2016, through December 31, 2025, with an option to extend the contract an additional year. This extension is essential to ensure uninterrupted access to patient health records and the continued management of healthcare-related documents while DPH transitions to a new EHR system.
DPH is c...
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