REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
October 7, 2025
FROM
DON DAY, Director, Project and Facilities Management Department
SUBJECT
Title
Amendment to Contract with Santa Fe Janitorial Maintenance Services, Inc. for Custodial Services in the Area Identified as Zone 5 Central San Bernardino
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2 to Contract No. 22-479 with Santa Fe Janitorial Maintenance Services, Inc. to terminate custodial services at three existing locations within the area identified as Zone 5 Central San Bernardino, decreasing the contract amount by $74,268 from an amount not to exceed $4,106,520 to $4,032,252 with no change to the contract term of July 1, 2022, through October 31, 2026.
(Presenter: Don Day, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not require additional Discretionary General Funding (Net County Cost). The decrease of $74,268 to terminate routine custodial services for three existing locations results in a new contract total of $4,032,252. The annual costs are as follows:
Fiscal Year
Original Annual Cost
Amendment No. 1
Amendment No. 2
Total Annual Cost
2022-23
$793,735
-
$793,735
2023-24
$793,735
$3,000
$796,735
2024-25
$793,735
$6,000
$799,735
2025-26
$793,735
$6,000
*($49,512)
$750,223
2026-27
$264,580
$2,000
**($24,756)
$241,824
Emergency Services
(Not-to-Exceed Amount)
$650,000
-
$650,000
Total
$4,089,520
$17,000
($74,268)
$4,032,252
* Eight-month period
** Four-month period based on the expiring contract date of October 31, 2026.
Sufficient appropriation is included in the Project and Facilities Management Department (PFMD) 2025-26 budget (7303001000) and will be included in future recommended budgets.
BACKGROUND INFORMATION
PFMD is responsible for providing ...
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