REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
December 7, 2021
FROM
BEAHTA R. DAVIS, Director, Regional Parks Department
SUBJECT
Title
Revenue Interim Use Permit with Belegarth Medieval Society for the Battle for the Ring Event to be Held at Prado Regional Park
End
RECOMMENDATION(S)
Recommendation
Approve Revenue Interim Use Permit with Belegarth Medieval Society for the use of a portion of Prado Regional Park in Chino, to hold the Battle for the Ring event scheduled for January 13, 2022 through January 17, 2022, with related set-up on January 12, 2022, and tear-down on January 17, 2022, whereby the County will receive $9,944 in fees.
(Presenter: Beahta R. Davis, Director, 387-2340)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this Interim Use Permit (Permit) does not require the use of Discretionary General Funding (Net County Cost). Under this Permit, Belegarth Medieval Society (Permittee), will pay the Regional Parks Department (Department) a total of $9,944 in fees for the use of a portion of Prado Regional Park (Park) as detailed in the table below:
Description of Fee
Amount
Contract preparation fee
$200
Multi-purpose room use for 6 days
$3,000
Use fee for half an acre of open space for 4 days
$1,000
Two full hook-up camp sites for 5 nights
$400
Twenty-three hook-up camp sites for 4 nights
$3,680
Nine group-tent camp sites for 4 nights
$3,600
One group-tent camp sites for 1 night
$100
Discount
($2,036)
Total
$9,944
Permittee also agrees to pay, as needed, $50 per food vendor, $25 per non-food vendor, $30 car tally fee, and additional fees for each hour a Department staff member remains on duty outside of normal working hours. Department staff will collect an entrance fee during the event of $8 per vehicle on Thursday and Monday, and $10 per vehicle on Friday, Saturday, and Sunda...
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