REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
August 20, 2024
FROM
STEPHENIE SHEA, Registrar of Voters
SUBJECT
Title
Agreement with SMG Ontario, LLC for the Use of the Ontario Convention Center as an Early Vote Site
End
RECOMMENDATION(S)
Recommendation
Approve facility use agreement with SMG Ontario, LLC for the use of its facility as an Early Vote site, for the November 5, 2024 Presidential General Election, for the period of October 9, 2024 through November 8, 2024, in the amount not to exceed $17,000.
(Presenter: Stephenie Shea, Registrar of Voters, 387-2100)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). A portion of election expenses are billed to local jurisdictions - cities, school districts, and special districts - based upon the number of contests on the ballot and the number of registered voters for each contest. Adequate appropriation and revenue have been included in Registrar of Voters' (ROV) 2024-25 budget.
BACKGROUND INFORMATION
On January 11, 2022 (Item No. 35), the Board of Supervisors (Board) approved a facility use agreement template for facilities needed to administer elections, for a term not to exceed four years and rental cost not to exceed $10,000 per month.
Government Code section 25350.51 allows the Board to delegate to the Purchasing Agent or other appropriate County official the authority to lease real property for use by the County or to obtain use of real property for the County by license for a term not to exceed five years and for a rental not to exceed $10,000 per month. ROV is presenting this recommended agreement for the Board's ...
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