REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
December 17, 2024
FROM
SHARON NEVINS, Director, Department of Aging and Adult Services
SUBJECT
Title
Amendment to Contract with URM Technologies, Inc., for Name Change to Vital Care Records
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 to Contract No. 24-961 assigning the contract with URM Technologies, Inc., to VRC Companies, LLC DBA Vital Records Control, to digitize In-Home Supportive Services Case Files, with no changes to the contract amount of $ 1,100,000 or contract term of October 8, 2024 through October 7, 2025.
(Presenter: Sharon Nevins, Director, 891-3917)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost) as the Amendment is non-financial in nature.
BACKGROUND INFORMATION
The Department of Aging and Adult Services (DAAS) has been working toward becoming paperless since 2021, requiring compliance with the protection of personal information and data of all In-Home Supportive Services (IHSS) recipients. This includes securing the confidentiality of any data related to the IHSS program, in accordance with State and Federal guidelines.
Following an informal procurement for digitizing services, DAAS contracted with URM Technologies, Inc. (URM) to digitize all IHSS case files (Contract). DAAS requested and received approval from the California Department of Social Services on October 19, 2021 to implement a scanning system to digitally image IHSS case files.
On October 8, 2024 (Item No. 5), the Board of Supervisors (Board) approved Contract No. 24-961 with URM Technologies to digitize IHSS case files for a total, not to exceed contract amount, of $1,100,000, for the contract period of October 8,...
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