REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 27, 2023
FROM
LEONARD X. HERNANDEZ, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Board of Supervisors Discretionary Fund - District Specific Priorities Program
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 3 to Contract No. 21-833 with Rebuilding Together Mountain Communities, extending the contract an additional year, for the total contract period of November 16, 2021, through June 30, 2024, with no change to the not-to-exceed amount of $50,000.
(Presenter: Leonard X. Hernandez, Chief Executive Officer, 387-4811)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). On September 21, 2021 (Item No. 18) and November 16, 2021 (Item No. 33), the Board of Supervisors (Board) approved an allocation of $4 million and $7 million, respectively, to the Board Discretionary Fund - District Specific Priorities Program (Priorities Program), for each of the five supervisorial districts for projects that meet a public purpose, and provide services to citizens that promote health, safety, economic well-being, and other public services that enhance quality of life and meet the needs of County residents. On an annual basis, unspent appropriations for discretionary funding will be carried over into the subsequent year’s budget. Contract 21-833 has already been funded by the Second District’s Priorities Program budget.
BACKGROUND INFORMATION
Priorities Program projects help promote the vision of a complete County by recognizing the unique traits of each Supervisorial District and, thereby, allow individual Board Districts to work with community partners through County services and contractual agreements to identify programs, projects, and initiatives that support the vision, meet a public purpose and provide services to residents that promote health, safety, economic well-being, education, recreation, and other public services that enhance quality of life, and meet the needs of the County’s residents. Projects under the District Specific Priorities Program are based on District Supervisor discretion and are presented by the Chief Executive Officer (CEO) for Board approval.
On November 16, 2021 (Item No. 33), the Board approved Contract No. 21-833 with Rebuilding Together Mountain Communities to assist with costs for emergency home repairs for low-income families, and costs for a part-time office manager. The Contract was in the amount of $50,000, for the period November 16, 2021, through June 30, 2022, with the option for the CEO to extend the terms of the contract at the direction of the Contract Representative, under Section C.13 of the Contract. In accordance with Section C.13, all requirements were met, and two six-month extensions were granted on July 27, 2022, and November 28, 2022, extending the Contract through June 30, 2023.
Currently, there is one foundation reinforcement project outstanding, which resulted in delays due to the special permitting and architectural plans required for this project. This contract extension will allow Rebuilding Together Mountain Communities to expend remaining funds in the amount of $27,239.
This Contract amendment will continue to assist with the public purpose of providing for the health and safety of County residents by providing additional time to allow for completion of services provided to the public by Rebuilding Together Mountain Communities.
Board discretionary funding allocations under the Priorities Program are non-competitive and must be for projects or services of $50,000 or more. Contracts shall be paid on a lump-sum basis or under other terms as approved by the Board.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on June 21, 2023; Finance (Stephanie Maldonado, Administrative Analyst, 387-4348) on June 21, 2023; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on June 22, 2023.