REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
January 9, 2024
FROM
TREVOR LEJA, Assistant Executive Officer, Department of Public Works - Transportation
SUBJECT
Title
Contract with Matich Corporation for the Bloomington Avenue Pavement and Storm Drain Improvement Project in the Bloomington Area
End
RECOMMENDATION(S)
Recommendation
1. Approve Addendum No. 1 issued on November 13, 2023, Addendum No. 2 issued on November 16, 2023, and Addendum No. 3 issued on November 27, 2023, to the bid documents for the Bloomington Avenue Pavement and Storm Drain Improvement Project in the Bloomington area.
2. Award a construction contract to Matich Corporation (San Bernardino, CA) in the amount of $3,116,434 for the Bloomington Avenue Pavement and Storm Drain Improvement Project in the Bloomington area.
3. Authorize a contingency fund of $311,643 for the Bloomington Avenue Pavement and Storm Drain Improvement Project in the Bloomington area.
4. Authorize the Director of the Department of Public Works to approve the expenditure of the contingency fund of $311,643 for verified quantity overruns for this unit priced construction contract.
5. Authorize the Director of the Department of Public Works to order any necessary changes or additions in the work being performed under the contract for a total amount not to exceed $168,321 of the $311,643 contingency fund, pursuant to Public Contract Code section 20142.
6. Authorize the Director of the Department of Public Works to accept the work when 100% complete and execute and file the Notice of Completion.
(Presenter: Noel Castillo, Assistant Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The Bloomington Avenue Pavement and Storm Drain Improvement Project in the Bloomington area (Project) is funded with Measure I Local Streets Program - San Bernardino Valley Subarea funds. Sufficient appropriation and revenue are included in the Department of Public Works (Department) Measure I Local Streets Program - San Bernardino Valley Subarea 2023-24 budget (6650002142 14TX1795).
BACKGROUND INFORMATION
The Project consists of road and drainage improvements from Cedar Avenue to 0.11 miles northeast of Larch Avenue. The improvements include full depth pavement reconstruction, roadway reprofiling, replacement of existing catch basin, construction of new catch basins, replacement of approximately 800 feet of existing storm drain, construction of new curb and gutter, sidewalk and driveway approaches; construction of new and upgrade existing curb ramps in accordance with current design standards and pursuant to the Americans with Disabilities Act (ADA) guidelines; and signing and striping improvements.
This Project aligns with the County and the Chief Executive Officer’s goals and objectives of ensuring development of a well-planned, balanced, and sustainable County and providing for the safety of County residents by preserving and improving the structural integrity of existing road surfaces, improving drainage and access for all pedestrians, including those with disabilities.
On January 25, 2022 (Item No. 39), the Board of Supervisors (Board) determined the Project was exempt under the California Environmental Quality Act (CEQA) and a Notice of Exemption was filed. No further action related to CEQA is required at this time.
Following Board approval of this item, construction is anticipated to commence February 2024 and be completed by August 2024.
PROCUREMENT
On August 22, 2023 (Item No. 63), the Board approved the Project’s plans and specifications, as well as authorized the Director of the Department to advertise the Project for bids. This Project was advertised in the Daily Press on October 17, 2023, in the Precinct Reporter on October 19, 2023, and released on the County Electronic Procurement Network (ePro) on October 17, 2023. Notice inviting bids was also provided to specified construction trade journals as required by Public Contract Code section 22036. On November 29, 2023, the following six bids were received:
|
Contractor |
Location |
Total Bid |
|
Matich Corporation |
San Bernardino, CA |
$3,116,434.00 |
|
Hillcrest Contracting |
Corona, CA |
$3,304,737.50 |
|
All American Asphalt |
Corona, CA |
$4,045,463.80 |
|
Vance Corporation |
Beaumont, CA |
$4,098,213.00 |
|
Hardy & Harper, Inc. |
Lake Forest, CA |
$4,555,000.00 |
|
Onyx Paving Company |
Anaheim, CA |
$5,150,000.00 |
The following addendums were issued during the bidding phase.
Addendum No. 1: Revise the bid opening time to 3:00 PM on November 16, 2023; delete Section 10-1.12H Adjust Manhole Frame and Cover to Grade from the Special Provisions.
Addendum No. 2: Revise the bid opening time to 10:00 AM on November 30, 2023; amend the Construction Order of Work in the Special Provisions.
Addendum No. 3: Amend the construction working days on the Project from 60 working days to 110 working days; amend ADA ramp detectable warning surface unit of measurement from square yards to square feet.
The Department has reviewed the bids received and determined that all are responsive, and recommends entering into a contract with Matich Corporation, the lowest responsible bidder. No appeal/protest letters were received.
This Project will have a 10 percent contingency fund of $311,643 to compensate the contractor for verified quantity overruns, as well as changes in the contract under certain circumstances. Under an established formula based on the contract amount, Public Contract Code section 20142 allows the Board to authorize the Director of Public Works to order changes in the contract, including for unforeseen conditions or design shortfalls, should it become necessary in the future, for a total amount not to exceed $168,321 of the $311,643 contingency fund.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Aaron Gest, Deputy County Counsel, 387-5455) on December 11, 2023; Purchasing (Jason Cloninger, Lead Buyer, 387-8258) on December 11, 2023; Finance (Carl Lofton, Administrative Analyst, 387-5404) on December 18, 2023; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on December 19, 2023.