REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
December 19, 2023
FROM
DON DAY, Director, Project and Facilities Management Department
SUBJECT
Title
Amendment to Contract with Santa Fe Janitorial Maintenance Services, Inc. for Custodial Services in the Area Identified as Zone 5 Central San Bernardino
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 to Contract No. 22-479 with Santa Fe Janitorial Maintenance Services, Inc. to provide additional custodial services at one existing location within the area identified as Zone 5 Central San Bernardino, increasing the contract amount by $17,000, from an amount not to exceed $4,089,520 to $4,106,520, with no change to the contract term of July 1, 2022, through October 31, 2026.
(Presenter: Don Day, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not require additional Discretionary General Funding (Net County Cost). The increase of $17,000 to provide additional routine custodial services for one location results in a new contract total of $4,106,520. The contract also includes the not-to-exceed amount of $650,000 for emergency services. The County department receiving emergency services will be responsible for seeking reimbursement. The annual costs are as follows:
Fiscal Year
Original
Annual Cost
Amendment No. 1 Cost
Total Annual Cost
2022-23
$793,735
-
$793,735
2023-24
$793,735
$3,000*
$796,735
2024-25
$793,735
$6,000
$799,735
2025-26
$793,735
$6,000
$799,735
2026-27
$264,580
$2,000**
$266,580
Emergency Services
(Not-to-Exceed Amount)
$650,000
-
$650,000
Total
$4,089,520
$17,000
$4,106,520
* Six-month period based on commencement date of December 19, 2023.
** Four-month period based on the expiring contract date of October 31, 2...
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