REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
July 23, 2024
FROM
STEPHENIE SHEA, Registrar of Voters
SUBJECT
Title
Amendment to Contract with Runbeck Election Services, LLC for Software, Licensing, and Support Services
End
RECOMMENDATION(S)
Recommendation
1. Approve Amendment No. 3 to Contract No. 15-404 with Runbeck Election Services, LLC for software, licensing, and support services related to Data Information Systems, Inc.'s election management software, updating the contract language to include vendor duties related to data management, and a change order process not to exceed $100,000, increasing the contract amount by $1,500,000, from $1,881,975 to an amount not to exceed $3,381,975, and extending the contract term by an additional five years, for the total term of July 1, 2015 through June 30, 2030.
2. Authorize the Registrar of Voters or Assistant Registrar of Voters to approve change orders to the contract, so long as the total change order amounts do not exceed $100,000, subject to review by the Assistant Executive Officer, Deputy Executive Officer, and County Counsel.
3. Direct the Registrar of Voters or Assistant Registrar of Voters to submit the change orders to the Clerk of the Board of Supervisors within 30 days of approval.
(Presenter: Stephenie Shea, Registrar of Voters, 387-2100)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this amendment may result in the use of additional Discretionary General Funding (Net County Cost) for future recommended budgets because Section 2.5 and Attachment 1 to Contract No. 15-404 (Contract), provides that Runbeck Election Services, LLC (Runbeck) may increase the fee annually based on the Consumer Price Index (CPI-U) for Los Angeles and surrounding areas as calculated by the United States Department of Labor - Bureau of Labor Statistics. T...
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