REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
August 22, 2023
FROM
STEPHENIE SHEA, Registrar of Voters
SUBJECT
Title
Amendment with KNOWiNK, LLC., for the Purchase of a Single Tenant Cloud Environment for the Electronic Poll Books
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 to Contract No. 19-696 with KNOWiNK, LLC., amending payment schedule for the purchase of a Single Tenant Cloud Environment, updating the contract language to include vendor duties relating to data management, increasing the contract amount by $3,441,000 from $7,140,534 to an amount not to exceed $10,581,534, and extending the term by five years, with a new term of October 22, 2019 through October 21, 2029.
(Presenter: Stephenie Shea, Registrar of Voters, 387-2100)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this recommendation will not result in the use of additional Discretionary General Funding (Net County Costs). Ongoing costs associated with Amendment No. 1 are currently funded within the Registrar of Voters (ROV) base allocation. Adequate appropriation was included in the ROV 2023-24 budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
On October 22, 2019 (Item No. 39), the Board of Supervisors (Board) approved Contract No. 19-696 with KNOWiNK, LLC. (KNOWiNK), for the purchase of State-certified electronic poll books, in an amount not to exceed $7,140,534, for the five-year period of October 22, 2019 through October 21, 2024. This included software and hardware components, licensing, warranty, training, and election support services.
The poll books are certified and tested by the Secretary of State to uphold election security. The poll books serve as an electronic method to enable poll workers to efficiently check-in voters on election day, and to better i...
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